Driver Compliance Admin

At zTrip, our drivers are the foundation of the exceptional transportation services we provide every day. Keeping our drivers qualified, documented, and ready to serve requires a dedicated team committed to accuracy, organization, and support.

We are seeking a highly organized and detail-focused Driver Compliance Admin to oversee driver documentation, credential tracking, onboarding administration, and record management. This role plays a critical part in ensuring driver qualifications remain current while supporting smooth and efficient transportation operations.

If you excel at managing records, coordinating processes, and supporting employees through attention to detail and excellent communication, we'd love to hear from you.

As the Driver Compliance Admin
, you will manage driver qualification files, track licensing and credential requirements, support onboarding activities, and maintain accurate records throughout the driver lifecycle. Your work will help ensure drivers remain qualified, operational requirements are met, and company records are maintained with the highest level of accuracy.

• Maintain complete, accurate, and organized driver personnel files.
• Process, review, and update driver records and documentation.
• Ensure electronic and physical files remain compliant and readily accessible.
• Manage document retention, storage, and archival processes.
• Maintain confidentiality of sensitive employee and driver information.
• Verify documentation meets company standards and operational requirements.

• Monitor driver licenses, permits, certifications, and qualification requirements.
• Track expiration dates and renewal schedules.
• Proactively communicate upcoming deadlines to drivers.
• Follow up on missing, incomplete, or expired documentation.
• Assist with maintaining driver eligibility and operational readiness.
• Support compliance initiatives through accurate credential management.

• Serve as a primary point of contact for drivers regarding documentation and qualification requirements.
• Assist with paperwork, forms, and administrative processes.
• Provide guidance on policies, procedures, and documentation expectations.
• Communicate renewal requirements and important deadlines.
• Build positive relationships with drivers and operational teams.
• Resolve documentation discrepancies quickly and professionally.

• Assist with onboarding newly hired drivers.
• Collect and review required applications, forms, and qualification documents.
• Coordinate orientations, appointments, and onboarding activities.
• Support activation processes to ensure drivers are prepared for service.
• Partner with recruiting and operations teams to improve onboarding efficiency.

• Conduct regular reviews of driver files for accuracy and completeness.
• Identify and correct missing, outdated, or inaccurate information.
• Support internal audits and compliance reviews.
• Recommend improvements to administrative systems and recordkeeping procedures.
• Help maintain operational readiness through proactive file management.

• Maintain tracking systems, databases, and compliance logs.
• Generate reports related to credential status, onboarding progress, and qualification requirements.
• Monitor trends and identify opportunities for process improvements.
• Provide timely administrative updates and reporting to leadership.
• Support informed decision-making through accurate record management.

• Experience in administrative support, records management, human resources, transportation operations, fleet services, compliance coordination, or a related field.
• Strong organizational and multitasking abilities.
• Exceptional attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills.
• Ability to manage priorities and deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Experience working with databases, spreadsheets, and record-management systems.
• Proficiency with Microsoft Office Suite and standard business software.
• Ability to maintain confidentiality and exercise sound judgment.

• Compliance Coordination
• Credential Management
• Documentation &…