Administrative Analyst

Open — Talentify has a posting for this job. Posted 27 Oct 2026.

The Administrative Analyst promotes and maintains a safe and efficient work environment while overseeing key administrative processes that support large, complex projects. This role focuses on processing and tracking staff timesheets and procurement card reports, compiling and analyzing project data, and developing weekly and monthly reports. The Administrative Analyst organizes and catalogs critical project documentation, gathers information, and prepares comprehensive monthly project status PowerPoint presentations.

The position also serves as the administrative owner for shared drives and SharePoint sites, supports records retention activities for major construction projects, and ensures adherence to established administrative, accounting, and compliance procedures. In addition, the role includes a wide range of office management duties, support for executive administrators when needed, and ongoing communication with Compliance and HR in support of the project team.

• Promote and maintain a safe and orderly work environment in all administrative activities.
• Process, track, and coordinate the timely completion of staff timesheets and procurement card reports.
• Assist in the tabulation, tracking, and development of critical project statistical information to support decision-making.
• Develop, format, and publish weekly and monthly project reports for stakeholders.
• Organize, catalog, and maintain key project files, including change notice request forms, summary of award forms, sole source forms, and records of decision.
• Gather information from multiple sources, assimilate data, and develop and finalize extensive monthly project status PowerPoint presentations.
• Serve as the administrative owner for shared S:
  
  Drive and SharePoint sites, ensuring structure, accessibility, and accuracy of stored information.
• Support records retention efforts associated with large construction projects, following established guidelines and procedures.
• Fill in for executive administrators when needed, providing executive-level administrative support such as calendaring, correspondence, and logistics.
• Maintain high professionalism, responsiveness, and strong customer service in all interactions with managers, staff, and stakeholders.
• Support emergent work requirements by adjusting priorities and responding quickly to changing project needs.
• Communicate regularly with Compliance and HR organizations to support the project team and ensure alignment with policies and procedures.
• Ensure adherence to applicable administrative, accounting, and compliance procedures in all work processes and documentation.
• Perform a variety of administrative office duties, including maintaining office supplies and inventory.
• Coordinate meetings and events, including scheduling, calendar management, room reservations, and logistical arrangements.
• Manage travel arrangements for staff and executives, including bookings, itineraries, and related documentation.
• Coordinate office relocations and moves, ensuring smooth transitions and minimal disruption to operations.
• Create, track, and maintain project correspondence and documentation, ensuring accurate filing and recordkeeping.
• Perform clerical and data entry tasks, including invoice reconciliation, expense management, and timekeeping support.
• Produce regular and ad hoc reporting to support project and leadership needs.
• Complete miscellaneous administrative assignments as directed to support overall project and office operations.
• Strong organizational skills with excellent attention to detail in handling documents, data, and schedules.
• Excellent verbal and written communication skills, with the ability to interact…