Executive Assistant

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure — from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure — from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution — and we're building a team that shares that commitment.

Quanta Power Solutions is seeking a highly organized and proactive Executive Assistant to provide executive, administrative, and operational support to Vice Presidents and departmental leadership teams. This position plays a critical role in supporting day-to-day operations by coordinating schedules, facilitating communication, managing administrative processes, and ensuring organizational activities run efficiently.

• Provide executive support to Vice Presidents and department leadership, including complex calendar management, scheduling, and meeting coordination.
• Organize internal and external meetings, including agendas, presentations, meeting materials, and action item tracking.
• Coordinate department meetings, training sessions, workshops, special events, executive travel arrangements, and leadership events.
• Maintain departmental records, files, and documentation while ensuring accuracy, confidentiality, and proper record retention.
• Prepare executive correspondence, presentations, reports, and briefing materials for leadership meetings and business initiatives.

• Support Vice Presidents with contract administration activities, document tracking, approval workflows, and coordination with internal stakeholders.
• Assist with the preparation, organization, and distribution of confidential business, legal, compliance, and governance-related materials.
• Track executive approvals, key deadlines, and follow-up actions related to contracts, compliance initiatives, audits, and leadership priorities.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.

• Monitor timesheet submissions, send reminders, and assist leaders with compliance and reporting.
• Support workforce planning efforts by tracking personnel data, organizational changes, and departmental resources.

• Process expense reports and assist with purchasing activities, including requisitions, office equipment, and departmental supplies.
• Coordinate office resources such as software licenses, subscriptions, and business materials.

• Prepare reports, presentations, spreadsheets, correspondence, and departmental summaries.
• Maintain metrics, dashboards, and staffing reports.
• Manage electronic filing systems and document repositories.
• Support leadership reporting needs and assist with data collection for business initiatives.

• Utilize Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
• Iden…