Day-of Event Coordinator

Day-of Event Coordinator Position Description (Part-Time)

Summary of Program
:
Impact America is committed to improving lives by engaging, empowering, and supporting access to critical resources needed by individuals, families, and local communities through its health, education, and financial initiatives. This takes place through three distinct initiatives:

• Focus First, a high-tech vision care initiative serving young children in urban and rural areas
• Home First, a one on one financial wellness and home ownership readiness program
• Speak First, a debate and college preparatory program for students in the Birmingham area

General Description
:
The Speak First Part-Time Day-of Event Coordinator is responsible for managing the implementation of Impact America’s Speak First debate tournaments, with a primary emphasis on event setup/teardown and volunteer management. In this role, the Coordinator will collaborate with the Speak First Director and the Volunteer Manager to effectively host 5-6 debate tournaments each year. Their efforts ensure that program goals are met and that high-quality events are delivered efficiently and effectively.

Position Timeline
:
This role will be part time and the following schedule is a guideline and exact hours are not guaranteed: 1pm-8pm on the Third Thursday of October, November, January, February, and March.

• Coordinates with Impact Staff to implement 5-6 Debate Tournaments per school year in partnership with Birmingham City Schools, with each event hosting over 110 students.
• Assists in setting up all aspects of the tournament – including, but not limited to – check in tables, signage, food, gathering areas, etc.
• Picks up and delivers catering orders, as needed.
• Serves food to students, teachers, and volunteers in buffet-style settings.
• Monitors hallways.
• Documents classrooms via video before and after the event.
• Assists in taking down and cleaning up all aspects of the tournament – including, but not limited to – check-in tables, signage, food, gathering areas, etc.
• Manages a team of volunteers to assist with tasks listed above.

Range of Pay
: $20/hour

Reports to
:
Speak First Director

Supervises
:
Volunteers (including adults and high school students)

Time
:
Part-time, non-exempt

Travel
:
Travel is not anticipated in this role

Location
:
Birmingham

Benefits
:
This role is part-time and not eligible for benefits. Eligible for mileage reimbursement, according to organizational policy.

Positions Available
: 2

Training
:
Two hours of training will be provided before the first event. Ongoing training and/or coordination time may be added, as needed, at the discretion of the Speak First Director. All training is paid.

• The candidate should possess at least basic computer and internet knowledge allowing the candidate to read/reply to emails and read/review documents and spreadsheets.
• The candidate should be organized and able to manage their schedule. Attendance at 5-6 in person events over the course of the year is required.
• The candidate should be able to pass a criminal background check, including an acceptable MVR report.
• Ability to maintain complete confidentiality.
• Ability to interact and relate to a diverse population of children and adults.
• Represent the organization in a first-class manner in appearance, attitude, and behavior at all times.
• Demonstrate a positive attitude and respect for others through verbal and non-verbal communication.
• Demonstrate a passion for serving others with a strong desire to make a meaningful difference in the lives of children.

• Must be able to move quickly throughout a school building, with or without assistance.
• Must have the ability to understand the speech of another person, verbally communicate clearly so listeners can understand, see details of objects up close and at a distance, and follow both verbal and written instructions, with or without assistance.
• Ability to understand another person's speech and to communicate clearly so listeners can understand.