Education Administrator

Job Description - EDUCATION ADMINISTRATOR (T240560)

EDUCATION ADMINISTRATOR - ( T240560 )

Description

The University of Alabama at Birmingham (UAB), Office of Pediatrics, is seeking an Education Administrator .

With oversight and direction from the Program Manager-SOM, Programs and fellowship physician Program Directors, the Education Administrator (EA) is responsible for the day-to-day administration of the accredited/non-accredited fellowship programs for multiple assigned subspecialties. The EA assists the assigned Program Directors in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards, UAB GME regulations and other regulatory requirements.

To manage the activities and day-to-day operations of a complex educational program, which may include clerkship, medical student, resident and/or fellowship programs. To manage the entire scope of the selection process, including developing and proposing selection criteria, prescreening, etc. To ensure compliance with all national and university-related accreditation requirements for the program. To oversee the maintenance of academic files for students, residents and/or fellows, including rotations, evaluations, curriculum and other critical documentation.

Manages and facilitates required annual and biannual program meetings for assigned fellowship programs, including Program Evaluation Committees (PEC), Clinical Competency Committees (CCC), Scholarship Oversight Committees (SOC), semi-annual reviews, and faculty development activities. Ensures program activities and documentation are maintained in accordance with ACGME, GME, and specialty-specific accreditation requirements.

Advises Program Directors on program requirements, deadlines, and administrative processes; maintains and monitors ACGME accreditation data, WebADS information, program evaluations, scholarly activity, board pass rates, evaluations, and duty-hour reporting.

Oversees completion of required resident and faculty surveys, analyzes program data and survey results, and prepares summary reports for program leadership.

Coordinates required reporting to the ABP and other applicable agencies and participates in GME and Pediatric Program Coordinator meetings to remain current on institutional and regulatory requirements.

Oversees the maintenance and integrity of fellowship program records, databases, schedules, evaluations, and trainee documentation for assigned programs.

Manages trainee demographic information, rotation block schedules, clinical and conference schedules, applicable procedure and case logs, conference attendance, curriculum goals and objectives, work-hour monitoring, leave tracking, licensure and renewal requirements, and other required documentation.

Develops, distributes, and monitors evaluations within Med Hub, including rotation, program, faculty, fellow, semi-annual, and multi-source evaluations.

Monitors completion rates and follows up as needed to ensure timely compliance with program, GME, and accreditation requirements.

Manages the annual fellowship recruitment, interview, and match process for assigned programs through the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP).

Reviews and organizes applicant files for Program Director review, coordinates candidate interview schedules and faculty participation, and oversees interview-day logistics, including travel arrangements, accommodations, virtual interview sessions, and applicant communications.

Develops and maintains recruitment materials, program websites, fellowship recruitment resources, and other promotional materials. Coordinates…