Commercial Real Estate Assistant

Commercial Real Estate Assistant

Location:

Birmingham, AL | Full-Time | In Office Salary: $55,000 - $65,000 Vaco is seeking a detail-oriented and proactive Commercial Real Estate Assistant to support a busy commercial real estate team. This person will work closely with brokers and clients to keep transactions, schedules, documentation, and day-to-day operations organized and moving forward. Responsibilities Provide administrative support to commercial real estate brokers Prepare and maintain leases, contracts, proposals, presentations, and other documents Coordinate meetings, property tours, inspections, and closings Track transaction timelines, deadlines, and follow-ups Maintain accurate property, client, and transaction records Assist with property listings, marketing materials, and presentations Communicate with clients, tenants, property owners, attorneys, vendors, and other professionals Assist with invoicing, commission tracking, and general office support Qualifications 2+ years of administrative, real estate, legal, or related experience preferred Highly organized with strong attention to detail Excellent communication and follow-up skills Ability to manage multiple priorities and deadlines Proficient in Microsoft Office Professional, dependable, and proactive Commercial real estate or transaction experience is a plus By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada:
Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor…