Team Assistant

ARM have an exciting opportunity for a Team Assistant to be a part of a major project within the UK.

The Team Assistant is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings.

The Role:

• Manage and distribute all incoming and outgoing mail, sorting and registering post, ensuring confidential or urgent material is delivered directly. Prepare outgoing mail for dispatch. Maintain the Correspondence Register
• Take internal and external queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
• Liaise and provide ad-hoc support/cover to Company Secretariat when required
• Provide front line support, dealing with all communications whilst exercising high levels of discretion and diplomacy (including facilities matters for the team such as IT; book training for team; maintain the Legal Advices Register, any Printing/Binding, etc)
• Provide support in the new joiners/leavers process, liaising with Line Managers and processing the required forms for internal governance

Requirements:

• Ability to use software, spreadsheets, produce presentations and documents, and maintain records and databases
• Planning and organisational skills, with the ability to prioritise and deliver day to day tasks
• Ability to coordinate and deliver multiple tasks and responsibilities in accordance with agreed deadlines.
• Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy
• Ability to keep confidential information and to deal with large amounts of information
• Ability to build effective working relationships with a range of internal staff and external stakeholders