Executive Assistant

Team Assistant - Investment Banking

Location:

Birmingham

Start Date:

ASAP (subject to background checks - approx. 3-4 weeks)

Working Hours:

Monday to Friday, 9:00 AM - 5:00 PM (1 hour lunch break; flexibility required)

Hours per Week: 40

Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.

This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.

* Key Responsibilities Provide diary management support to bankers (Associate level and above)

* Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones

* Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately

* Book meeting rooms and handle room logistics across multiple locations

* Coordinate travel arrangements including international flights, hotels, visas, and car bookings

* Prepare and process expense reports in line with company policy

* Assist with invoice processing and tracking

* Provide phone and holiday cover for fellow assistants when needed

* Support bankers with ad hoc admin requests, projects, and team initiatives

* Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)

* Collaborate closely with other assistants to ensure seamless day-to-day support

Candidate Profile This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.

Key Skills & Experience

* Previous experience in admin, office support, customer service, or coordination roles

* Proficient in Microsoft Outlook, Word, and Excel

* Able to manage multiple time-sensitive tasks and competing priorities

* Excellent attention to detail and reliability

* Confident communicator with strong interpersonal skills

* Able to interact with stakeholders at all levels, internally and externally

* Calm under pressure and adaptable in a fast-paced, evolving environment

* Discreet and professional, with the ability to handle confidential information

* Proactive, solutions-focused mindset with a strong "can-do" attitude

* Comfortable working independently as well as part of a collaborative team

What’s on Offer

* Long-term potential: strong performers may be considered for permanent roles

* Full training and onboarding provided

* A professional, inclusive, and dynamic workplace with excellent team culture