Executive Assistant

Team Assistant - Investment Banking

Location:

Birmingham

Start Date:

ASAP (subject to background checks - approx. 3-4 weeks)

Working Hours:

Monday to Friday, 9:00 AM - 5:00 PM (1 hour lunch break; flexibility required)

Hours per Week: 40

A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.

This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on‑site. You'll be joining a friendly and supportive team of assistants and will gain exposure to a fast‑paced, global investment banking environment.

• Provide diary management support to bankers (Associate level and above)
• Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
• Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
• Book meeting rooms and handle room logistics across multiple locations
• Coordinate travel arrangements including international flights, hotels, visas, and car bookings
• Prepare and process expense reports in line with company policy
• Assist with invoice processing and tracking
• Provide phone and holiday cover for fellow assistants when needed
• Support bankers with ad hoc admin requests, projects, and team initiatives
• Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
• Collaborate closely with other assistants to ensure seamless day‑to‑day support

This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high‑volume, detail‑heavy workload.

• Previous experience in admin, office support, customer service, or coordination roles
• Proficient in Microsoft Outlook, Word, and Excel
• Able to manage multiple time‑sensitive tasks and competing priorities
• Excellent attention to detail and reliability
• Confident communicator with strong interpersonal skills
• Able to interact with stakeholders at all levels, internally and externally
• Calm under pressure and adaptable in a fast‑paced, evolving environment
• Discreet and professional, with the ability to handle confidential information
• Proactive, solutions‑focused mindset with a strong "can‑do" attitude
• Comfortable working independently as well as part of a collaborative team

• Long‑term potential: strong performers may be considered for permanent roles
• Full training and onboarding provided
• A professional, inclusive, and dynamic workplace with excellent team culture