Technical Assistant, Administrative​/Clerical

Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we've been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes.

Our reach is truly worldwide, with a presence in over 29 locations across Asia‑Pacific, Europe, and the Americas. At Anglo‑Eastern, we are innovators, problem‑solvers, and pioneers, progressively setting the standard to shape a better maritime future.

The Technical Department is a vital department responsible for ensuring the smooth operation and maintenance of our diverse fleet of vessels. Our talented team plays a crucial role in upholding the highest standards of safety, reliability, and efficiency in maritime operations. We are committed to safeguarding the integrity and performance of our vessels, while optimizing their operational capabilities. We have built a culture that encourages collaboration, values individual contributions, and champions personal growth and development.

Assist Technical Department staff in business matters, so as to ensure smooth daily operation.

• Provide secretarial and administrative support to Technical Department
• Prepare Reports (Inspection reports, Travelling Expenses Reports, Entertainment Claims)
• Assist in Fleet communication (Letter, Fax, Forms)
• Assist in any task as assigned
• Data management
• E‑file ships month end reports and documents
• Update Ships certificates
• Manage mailing
• Arrange courier service for Technical officer
• Arrange packing
• Prepare necessary documents (Proforma Invoice, Mail list, Airway Bill)
• Communicate with logistic company
• Apply Visa and prepare necessary documents
• Book air ticket and hotel
• Prepare travel itinerary and trip expenses report
• Preparation of meeting
• Arrange meetings and schedule appointment for owners, suppliers, crews
• Prepare presentation materials
• Handle incoming calls
• Promote and comply with the Company’s “Safety and Environmental Policy” and any other duties as may be reasonably required by the Management of the company.

• Education:
  
  GCSE or above of related discipline
• Experience:
  
  1‑2 years technical secretarial experience
• Specific Business Knowledge:
  Responsible, Well‑organized, Good knowledge of Microsoft Office, Experience of shipping industry (desirable)

The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo‑Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.

We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able to contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:

• A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management
• Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well‑being and fun
• A competitive compensation and benefits package.

• Entry level

• Full‑time

• Administrative

• Transportation, Logistics, Supply Chain and Storage and Maritime Transportation

If the above energizes you, we invite you to apply and join our team!