Event Coordinator, Administrative​/Clerical

Join to apply for the Event Coordinator role at Peppermint Bars & Events

Location: Hybrid (weekly office presence in Kennington, London) + Onsite festival work required

Contract:
Fixed Term: Fixed term contract 1st February 2026 – 1st October 2026 (40 hours per week) (potential to go permanent)

We’re seeking a motivated, proactive Event Coordinator to support our Staffing, Project, and Finance teams across a wide variety of live events. This role is essential in keeping projects organised, on schedule, and aligned with operational timelines.

You’ll handle key administrative and coordination tasks, work closely with multiple departments, and play a hands‑on role during onsite delivery at festivals and events. A positive attitude, strong organisational skills, and a willingness to learn are crucial. This is a fantastic opportunity to develop industry experience and contribute to exciting, high‑profile projects.

Peppermint is a multi‑award‑winning events and hospitality business, founded in 2003 by Alex Brooke and Adam Hempen stall. We’re passionate about delivering first‑class bars and drinks‑led solutions to the UK’s biggest and best events and venues.

With over 20 years’ operational experience, Peppermint now services 50+ major events and venues annually, partnering with industry leaders such as AEG, IMG, Live Nation, and Cuffe and Taylor. Our portfolio includes iconic events like BST Hyde Park, Camp Bestival, Mighty Hoopla, Hyde Park Winter Wonderland, All Points East, and Rewind Festival, among many others.

Following our recent partnership with Levy UK, we also deliver premium F&B experiences for leading venues, including The O2, Wembley Arena, Dreamland (Margate), The Piece Hall (Halifax) and the Johan Cruyff Arena (Amsterdam). We proudly operate Between the Bridges on London’s Southbank and Riverside East in Queen Elizabeth Olympic Park.

Our success is built on passion, innovation, teamwork, and sustainability, and as we continue to grow, we’re looking for an Event Coordinator who will play a key role in supporting our projects, ensuring smooth operations, and helping deliver exceptional experiences at some of the UK’s most exciting events.

• Build/maintain event packs (contact sheets, delivery schedules, site plans, H&S, Net Zero trackers) from supplied templates.
• Manage accreditation preparation and staff briefing pack collation for the Projects assigned.
• Liaise with suppliers for quotes and kit bookings to budget; raise POs once approved.
• Book accommodation/transport within agreed budgets; manage rooming lists and manifests.
• Calculate food numbers for crew and bar staff.
• Maintain trackers for kit, deliveries, POs, staff lists and timelines, so stakeholders have up‑to‑date info.
• Submit RAMs and H&S docs.

• Act as onsite office manager: set up office, keep filing tidy, manage radios/keys/hi‑vis sign‑in/out logs.
• Support and collaborate with Onsite Team.
• Assist with organising food and refreshments onsite.
• Coordinate Delivery and Collections of KITS.
• Update live rotas and time sheets, accreditation and crew catering/voucher logs current and distributed.
• Liaise with site management for any accreditation updates/issues.
• Run the comms log/office inbox and elevate blockers to the Project & Staffing Executive/PM.
• Act as a point of contact for Staffing Agencies onsite (Accreditation/Food vouchers/Ad Hoc tasks).
• Train and supervise the freelance Office Assistant.
• Assist with daily close‑out admin:
  Pleo receipts, credit card/petty cash logs, supplier timesheets, EOD reports.

• Raise POs, process invoices/expenses, reconcile cards/receipts (Pleo/Paprika), keep supplier/staffing timesheets updated.
• Support supplier recon and simple budget trackers as directed by the Exec/Finance.

• Work closely with Project, Staffing, Stock and Finance to keep deliverables aligned.
• Maintain tidy shared folders/naming conventions; ensure latest schedules/trackers are circulated.

• Use Slack/Teams for remote‑first comms with quick updates to stakeholders.
• Weekly office…