Administrative Assistant - Mayor's Office

Overview

West Midlands Combined Authority (WMCA), We are looking for a highly organised and dependable Administrative Assistant to support the smooth running of the Mayor’s Office at the West Midlands Combined Authority. If you enjoy organising activity, managing detail, and helping others perform at their best, this role offers a unique opportunity to contribute to work that makes a real difference. The Mayor’s Office is a fast-paced and high-profile environment.

As Administrative Assistant, you’ll play a key part in keeping the office running smoothly, coordinating activity, managing priorities and providing reliable support that enables the wider team to focus on delivery. You’ll work closely with senior colleagues and teams across the organisation, supporting both political and operational activity with professionalism, discretion and care.

• Coordinating meetings, diaries and office activity
• Preparing agendas, papers and meeting logistics, and tracking follow-up actions
• Keeping track of upcoming commitments, deadlines and engagements
• Acting as a professional point of contact for internal and external stakeholders
• Supporting visits, events and engagements, including managing guests and logistics
• Assisting with briefings, correspondence and documents
• Maintaining accurate records, trackers and logs
• Processing travel, accommodation, catering and financial requests in line with organisational policies
• Supporting procurement, invoices and administrative finance processes

• Experience working in an administrative or office-based role
• Confidence supporting meetings and coordinating activity
• Strong organisational skills and attention to detail
• Clear, professional written and verbal communication skills
• The ability to manage competing priorities and remain calm under pressure
• Confidence working with a wide range of people and stakeholders
• A positive, proactive approach to learning and problem-solving
• The ability to work both independently and as part of a team
• An understanding of confidentiality and information handling
• GCSE Maths and English (or equivalent), or relevant work experience.

The location for this role is Summer Lane with at least 3 days a week spent in the office.

This is a politically restricted post in accordance with Section 2(1) (b) of the Local Government and Housing Act 1989. Employees in politically restricted posts are prevented in having any active political role either in or outside of work.

• Create your Careers Account. Register with your name, email address, and a password.
• Build your Profile. Upload your CV to help populate your career and education details.
• Write your Supporting Statement. Make sure to address each of the required essential criteria.
• Submit your application. Do one final check and once complete, click submit.

Your uploaded CV won’t be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section. it’s your chance to showcase your skills and experience.

We cannot stop anyone from using AI help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application. Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site.

If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Talent Acquisition Team ().

We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered.

We offer a…