Talent Program Coordinator

Role Details

Role: Talent Program Coordinator

Location: Birmingham, United Kingdom (4 days onsite)

Job Type & Duration: Fixed Term Contract - 12 months

• Support Talent Engagement Advisors with operational and logistical needs across firmwide and regional programs, events, and engagement initiatives
• Create, update, and maintain SharePoint sites and internal trackers (e.g., engagement programs, networks, events, and calendars)
• Schedule, organize, and support meetings and events (virtual, hybrid, and in‑person), including coordination with conference services and venue partners
• Manage room setup, materials distribution, and on‑site logistics for engagement programs and events
• Partner with internal teams and external vendors to support speaker coordination, technical needs, and production logistics
• Draft and distribute email communications related to Talent Engagement programs and events using firm‑approved tools
• Manage calendar invites and scheduling for speakers, vendors, and internal stakeholders
• Coordinate program and event briefings, including light research and preparation support
• Prepare follow‑up communications such as speaker thank‑you notes and post‑event materials
• Support employee engagement networks and forums, including responding to requests and maintaining shared resources
• Manage Talent Engagement calendars, mailboxes, and collaboration portals
• Pull and synthesize data from internal dashboards and reports; support preparation of Excel and PowerPoint materials for program updates and leadership review
• Assist with measuring program impact using qualitative and quantitative data
• Track program expenses, support budget management, and submit invoices as needed
• Provide ad‑hoc administrative and operational support to ensure smooth execution of Talent Engagement initiatives

• Experience in a similar administrative, coordination, or program support role
• Client‑service mindset with a proactive and solutions‑oriented approach
• Ability to thrive in a fast‑paced, deadline‑driven environment
• Strong organizational, problem‑solving, and multitasking skills
• Ability to manage confidential information with discretion and exercise sound judgment
• Excellent interpersonal, written, and verbal communication skills
• Exceptional attention to detail
• Results‑oriented and dependable

• Strong Microsoft Excel skills (including VLOOKUPs and Pivot Tables) and PowerPoint experience
• Comfort with basic data analysis and reporting
• Strong experience managing content and workflows in Share Point

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

* Details may vary slightly depending on your location, local labour law, etc.

We're committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email  or make a member of our Talent Acquisition team aware at any time.

We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long‑term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.