Executive Assistant and Office Coordinator. LilyLifestyle

Win-berry is recruiting a Permanent Executive Assistant / Office Manager for our client, a reputable Medical Devices company based in Birmingham, West Midlands. This key role involves providing high-level administrative support to the CEO and senior leadership team, ensuring the smooth and efficient running of daily operations within a dynamic, fast-paced environment. The successful candidate will be responsible for managing diaries, coordinating travel arrangements, overseeing office operations, and supporting special projects.

They will act as a crucial point of contact internally and externally, maintaining professionalism and discretion at all times. The role demands a proactive individual with exceptional organisational skills, strong communication abilities, and experience supporting senior management, preferably at executive or CEO level. Key responsibilities include diary management, travel logistics, organising meetings, minute-taking, maintaining records, managing company vehicle administration, and optimising operational processes to enhance efficiency.

This role requires a calm, solutions-focused approach, with the ability to prioritise tasks effectively and anticipate needs to support strategic priorities.

• Previous experience supporting senior leaders, ideally at CEO or Executive level
• Excellent organisational and time management skills
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proven ability to manage diaries, travel arrangements, and meetings
• Experience overseeing office operations and administrative tasks
• Ability to take accurate minutes and follow up on action points
• Experience in managing company vehicle administration is desirable
• Discretion, professionalism, and the ability to handle sensitive information
• Relevant business administration or PA/EA qualifications or training is preferred

Working within a forward-thinking healthcare organisation, you will benefit from a supportive environment that values initiative and professionalism. The role offers a competitive salary, opportunities for professional development, and a chance to make a meaningful impact within a well-established business operating across multiple locations. Be part of a dedicated team committed to supporting high-quality healthcare solutions and enjoy a role that offers variety, responsibility, and the opportunity to develop your career in a thriving sector.