Document Controller

Key Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP.
• Reconcile Delivery Notes with purchase orders.
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries.
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department.
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary.
• Filing and archiving various paperwork.
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.).
• Providing full secretarial and administrative support to Project Team.

• Have an experience in Document Control and different DMS (Document Management System).
• Desire and commitment to work within the construction environment.

• Competitive salaries and yearly appraisals.
• Travel expenses to locations outside of your contracted location.
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools.
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme.
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment.
• Pension Scheme (4% ER and 5% EE).
• 25 days holiday + bank holidays.
• Training and Development Opportunities.