Executive Assistant​/PA To Managing Director

A successful property development business is looking to appoint a highly capable Executive Assistant to support its Managing Director.

This is not a basic diary management role; it starts at 8.30 am and ends at 5.30 pm, five days a week, all in the office.

The role requires someone sharp, organised, discreet and confident, able to keep pace with a busy senior leader, manage priorities before they become problems and bring structure to a demanding day.

You will work closely with the Managing Director, providing high‑level executive support across diary and inbox management, meetings, communication, prioritisation, follow‑up actions, and day‑to‑day coordination.

The position involves handling confidential information and dealing professionally with internal colleagues, consultants, agents, solicitors, investors, landowners, contractors, tenants and other external contacts.

It also includes a degree of personal administration and practical coordination linked to the Managing Director’s wider business and personal commitments, such as diary‑linked personal matters, family coordination, tenant communication, bookings, payments and other trusted administrative support.

• Manage the Managing Director’s diary, appointments, calls and meetings.
• Manage the Managing Director’s email inbox, including flagging priorities and drafting responses where appropriate.
• Coordinate internal and external meetings, including preparation, agendas, papers and follow‑up actions.
• Attend some meetings where required, taking notes or action points.
• Act as a trusted point of contact for colleagues, professional advisers, consultants and external stakeholders.
• Liaise professionally with commercial and residential tenants where required.
• Interface appropriately with wider family members regarding the diary, appointments, bookings and practical arrangements.
• Handle confidential correspondence and sensitive business, personal and financial information.
• Track priorities, deadlines and actions across multiple work streams.
• Prepare documents, notes, emails, meeting summaries and reports where required.
• Support bookings, appointments, hotels, holidays and other practical arrangements where required.
• Assist with basic accounts and payment administration, including invoices, expenses, supplier queries, personal payments, payment records and routine payment coordination.
• Support routine payment reminders, including tax‑related payments, under the direction of the Managing Director, finance support or external accountant.
• Provide appropriate practical support for diary coordination, appointments and day‑to‑day organisation.
• Help maintain order, momentum and communication around the Managing Director.
• Spot issues early and help prevent avoidable problems.

We are looking for someone with real EA, PA, Private PA or senior administrative support experience, ideally gained in property, construction, house building, professional services, investment, development, legal, finance or another demanding commercial environment.

Property experience is preferred, but not essential.

• Highly organised, practical and naturally proactive.
• Discreet, loyal and professionally mature.
• Confident in dealing with senior people.
• Calm when priorities change.
• Comfortable supporting a busy and demanding senior leader.
• Able to handle business and personal administration with good judgment.
• Numerate and comfortable with basic payment and accounts administration.
• Able to judge what matters and what can wait.
• Clear in communication, both written and verbal.
• Detail‑focused without becoming slow or over complicated.
• Commercially aware and interested in the business around you.
• Reliable, switched‑on and emotionally intelligent.
• Willing to take ownership.

• Executive Assistant
• Personal Assistant
• Senior PA
• Private PA
• Office Manager / EA
• Business Support Manager
• Founder’s Assistant
• Assistant to Managing Director, CEO or Board Director

Experience supporting an owner, founder, Managing Director or entrepreneurial senior leader would be particularly useful.

Experience with property, tenants, basic accounts administration, invoices, expenses, supplier records, payments or trusted personal administration would also be helpful.

The role is based in Edgbaston, Birmingham, and is full‑time with fixed working hours. Candidates should live within a sensible commuting distance, ideally around 30 to 40 minutes of Edgbaston.

Salary: c. £40,000, depending on experience.