Band 4 Project Administrator-Coordinator

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The closing date is 28 June 2026

We are currently looking for 6 dynamic individuals who will support HIWM Project Managers delivering projects and programmes which aim to accelerate the introduction of Innovation into the NHS and Social care. The aim of our team is to influence the development of industry and NHS innovations and their evidence base to improve patient outcomes, value for the NHS and to grow the UK Health and Life Science economy.

These are brand new roles in our organisation and previous NHS experience is not required.

Successful candidates will provide comprehensive, high quality administrative and coordination support across project governance, reporting, procurement, finance and communication functions. They will ensure programmes and projects run efficiently, meet deadlines and comply with project specific monitoring and documentation standards, working closely with internal teams, senior colleagues and key stakeholders to support the efficient and effective delivery of services.

This is an exciting opportunity to join an organisation at the forefront of transforming health and care, working with partners across the NHS, industry, academia and beyond. You'll contribute to cutting‑edge initiatives that improve patient outcomes, reduce unwarranted variation and support system‑wide change.

If you're passionate about innovation and want to make a meaningful impact, this is a fantastic opportunity to join a collaborative, inclusive team that values bold ideas and continuous learning.

Successful candidates will be responsible for coordinating meetings and service activity, managing diaries, appointments and work schedules, and acting as a central point of contact for Health Innovation West Midlands (HIWM) staff and external partners. This will include arranging and rescheduling meetings, maintaining accurate systems and records, preparing documentation, and providing administrative support in line with organisational policies and procedures.

The post holders will be required to exercise initiative and sound judgement, using acquired knowledge and skills to manage competing priorities, meet deadlines and resolve routine issues independently, while maintaining confidentiality and data protection standards at all times. They will provide a professional, responsive and customer‑focused point of contact for colleagues and stakeholders.

Post holders will contribute to continuous service improvement, effective team working and the development of efficient administrative processes.

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people.

As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long‑term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Please note for a specific detailed job description for this vacancy please see attached job description.

• Knowledge of a broad range of administrative and coordination procedures and systems, including nonroutine processes, typically gained through training and experience to NVQ Level 3 in Business Administration (or equivalent qualification or experience).
• Understanding of specialist terminology, organisational policies and procedures, and service specific requirements relevant to a corporate service environment.
• Awareness of data protection, information governance and confidentiality standards, including relevant legislative and organisational compliance…