Primary Care Estates Team Support Administrator

Primary Care Estates Team Support Administrator

Posts & hours:

Primary Care Estates Team Support Administrator

Based at: B23 6AL
(From time to time you may be required to work outside of your area of responsibility and at an alternative location)

This role is being advertised as both a fixed term 12 month contract with a view to make the post permanent.

At SSL we rely on diversity to deliver on our goals. We actively encourage applications from talented and qualified individuals from all walks of life regardless of race, gender, marital status, national origin, religion, sexual orientation, disability or age.

Disclosure

All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), satisfactory reference check, qualifications' check, occupational health check and mandatory training prior to commencement of employment.

Role

Purpose:

To provide an efficient and effective administrative support service to the Estates and Facilities Department. To be overseen by the Primary Care E&F Programme Support Manager.

Please see attached JD for full details.

At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport and other support services to over 50 sites across the West Midlands. Our team keeps expanding and since our establishment, in 2012, we have grown rapidly though the acquisition of new sites and services. At SSL we take pride in our focus to support and contribute to the Trust's aim which is to help people get better and challenge the stigma associated with mental illness.

Sustainability - All staff are expected to support SSL in meeting our 'Green' objectives, being responsible and considerate with regards to all 'resources' used and acting to minimise waste (e.g., products purchased, miles travelled, or power used). SSL is mandated to meet national carbon net zero targets and is being performance managed towards that achievement. Every member of staff wishing to work for SSL is expected to contribute to a greener and more sustainable organisation.

The health and safety of our staff is our top priority. We partner with our occupational health provider to check/offer vaccinations for Hepatitis B, Tetanus, Polio, Diphtheria, Measles, Mumps, and rubella (MMR) Varicella, Bacillus Calmette-Gurin (BCG) in line with recommended best practices for healthcare settings.

Please see JD for detailed responsibilities

The Job Description also identify a person specification.

• GCSE's grade C and above in English Language or equivalent and GCSE Math's or equivalent. Previous experience of secretarial/administrative work at a similar level
• NVQ Business administration level I, II, III

• Ability to communicate effectively at all levels, both verbally and in writing. (internally and externally) Evidence of working within an office environment Ability to work well under pressure and manage multiple tasks simultaneously Ability to work standalone Competent use to Microsoft Office Skills Ability to plan, organise own workload, work under pressure and meet tight deadlines Good telephone manner and ability to take telephone messages accurately Ability to use other IT packages Good numeracy skills.
  
  Ability to undertake the taking of notes/minutes of meetings.
• Previous experience of working in NHS/Healthcare environment. Knowledge of NHS Estates & Facilities functions

• Motivated to work independently with minimal supervision Professional, courteous, reliable, honest, punctual, enthusiastic Able to maintain strict confidentiality Work well within a team

• Ability to work flexibly Ability to travel/work between sites
• Ability to problem solve Driving licence

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.