Administrator - Vehicle Compliance

Administrator - Vehicle Compliance

Location: Birmingham
Job Type: Temporary - ongoing
Pay Rate: £13 per hour
We are currently recruiting for a highly organised and detail-oriented Administrator to support a busy compliance function, with a strong focus on vehicle compliance and fleet administration. This role is ideal for someone who can manage high volumes of data, coordinate schedules, and ensure strict adherence to regulatory standards.
Key Responsibilities

• Managing vehicle compliance processes, ensuring all records meet company policies and regulatory requirements
• Booking and scheduling MOTs, servicing, and repairs for fleet vehicles
• Proactively contacting drivers to arrange appointments and ensure attendance
• Updating and maintaining around 250+ compliance documents and records with high accuracy
• Monitoring compliance deadlines and ensuring all vehicles remain road legal and audit-ready
• Maintaining accurate and up-to-date records in line with GDPR and data protection standards
• Supporting internal audits and compliance checks by ensuring documentation is complete and accessible
• Handling sensitive information with a high level of confidentiality and professionalism
• Updating internal systems to ensure data integrity and accuracy at all times
• Identifying and escalating any compliance risks or discrepancies
• Assisting with onboarding processes relating to vehicle documentation and compliance requirements
• Ensuring all documentation is correctly stored, tracked, and easily retrievable

• Minimum 2 years’ administrative experience, ideally within a compliance or fleet environment
• Experience coordinating bookings (e.g., MOTs, servicing, or appointments) is highly desirable
• Confident communicating with drivers and stakeholders over the phone and via email
• Strong attention to detail with the ability to manage high-volume data updates
• Good understanding of compliance processes and the importance of accuracy
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work in a fast-paced environment and prioritise tasks effectively

• On-site parking
• Weekly pay
• Immediate start available
• Friendly and supportive team environment
• Opportunity to gain experience within fleet and compliance operations
• Potential for longer-term or permanent opportunities