Junior Legal PA

The Vacancy What can you expect?

We have an exciting opportunity for an experienced Legal PA to join our leading Dispute Resolution  day-to-day business as in life, conflict can be unavoidable. Our team of highly experienced dispute experts offers specialised, professional and strategic commercial advice when it matters most. Skilled in litigation, arbitration and alternative dispute resolution procedures such as mediation, our lawyers are committed to the client's best outcome.

Responsibilities Diary management:

Ensure client meeting clashes do not occur

Ensure fee earners have all the required materials for their client meetings

Arrange meetings on behalf of partners/fee earners/clients

Ensure business travel information is entered into calendars

File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly

Monitoring and being the gatekeeper to fee-earners' mailbox in their absence

Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the "to do" list

To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
Client liaison including take messages, pass on information and deal with simple queries Delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed

Proactive billing and credit control:

Assisting with Partners’ billing and financial requirements which includes

Check InTapp time to ensure that fee earners' time recording is up to date Check with Senior Associates to ensure that all matters they want to invoice have been billed

Build relationships with accounts department to ensure that billing issues are resolved quickly

Marketing Support:

Liaise with Concierge to have new fee earner photos taken

Saving photos in correct house style and in appropriate Marketing filesite folders

Assisting with uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papers

Assisting with upload of files to the website to create links for hyperlinking in emails

Proof reading and hyperlinking keywords in the text to relevant target pages on all content added to the site

Bids Assisting with collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other grade

Assisting with updating bids credentials lists with matters from Chambers after each directories round

Assisting with maintaining credentials database – adding to it by practice and sector

Assisting with maintaining bidding library - adding to it by sector and sub-sector

Business Development:

Assisting with management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updates

Assisting with collating information for expressions of interests and credentials documents

Assisting with providing About Us documents

Assisting with organising conference calls on behalf of the fee earners

Assisting with organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate

Assisting with workload of team members within practice group and across the firm as required

Any additional ad hoc tasks as required

Other:

Assisting with the opening of new matters with the firm's client onboarding platform, InTapp Intake Assisting with preparing Engagement letters to ensure new client/matter processes are completed with Contract Express Undertake ad hoc conflict queries

Experience and Knowledge All necessary training will be given to provide required support to the team and the successful candidate must be willing to engage with all training and development offered

Experience of working in a corporate environment, such as legal or finance is not essential but would be useful

Ability to liaise effectively with colleagues and professionals

Understanding ofdiary…