Office Manager ​/ Executive Assistant

SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant.

Office based

We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments - the workspace, meetings, filing, documentation, supplier admin and visitors.

• Run the office day to day - supplies, equipment, maintenance and contractors.
• Manage calendars, book meetings and travel, prepare agendas and follow up actions.
• Keep SharePoint organised and findable - naming conventions, structure and version control.
• Write and maintain SOPs, templates and checklists so tasks are repeatable.
• Track tasks, deadlines and owners across teams; flag delays and bottlenecks early.
• Run meeting administration - agendas issued, minutes taken, actions captured and chased to closure.
• Handle supplier administration - purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried.
• Manage reception duties - visitors, couriers and calls; sign-in, NDAs and site inductions.
• Organise team events, board meetings, demos and factory visits end to end.
• Coordinate shipping and logistics administration - couriers, collections and deliveries tracked to arrival.

• A business administration or project management qualification, or equivalent experience
• 3+ years running an office, coordinating projects or managing business administration

The qualifications and years above are a guide, not a gate - exceptional candidates who can demonstrate the same level of ability will always be considered.

• Confident daily use of Microsoft 365 - Word, Excel, Teams and Outlook
• Task and project tracking in Click Up - tasks, owners and deadlines kept current
• Use of AI tools for drafting, minutes, summaries and checklists, within company rules