Governance and MDT Coordinator Job Birmingham area,England UK,Administrative/Clerical

Governance and MDT Coordinator (Fixed Term) The Harborne Hospital, Birmingham Full time, 37.5 hours/ week Monday to Friday, 08:00 – 16:00 or 09:00 – 17:00 (Flexibility on shift timings is required to cover out of hours MDT meetings) Fixed Term Contract until April 2027 Up to £30,000 per annum + excellent benefits (pension, health cover, flexible benefits package plus career development)

We are seeking a highly organised and proactive Governance and MDT Coordinator to join our Governance Team at The Harborne Hospital in Birmingham.

In this role, you will work closely with the Head of Governance, providing vital support in the day-to-day management of the hospital’s quality and risk framework, including incident, risk, and complaints management. You will also contribute to the preparation of insightful reports and action plans that support key governance meetings and drive continuous improvement.

You will play a key role in establishing and maintaining effective governance processes for the hospital’s Multi-Disciplinary Team (MDT) meetings. Acting as a central point of coordination, you will ensure these meetings run efficiently and that clinicians are supported with high-quality administrative input—enabling collaborative decision-making and the delivery of exceptional patient care.

Above all else, we’re committed to the care and improvement of human life.

It’s this guiding vision that influences everything we do at HCA UK.
From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in our Governance team, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis. What you’ll do

Coordinate and administer regular MDT and cross‑functional meetings, ensuring effective scheduling, attendance, and preparation
Prepare agendas, collate documentation, and accurately record and distribute meeting minutes and outcomes
Track actions, treatment or management decisions, and service progress using internal systems or spreadsheets
Communicate clearly with a wide range of stakeholders regarding changes, updates, or follow‑ups
Ensure timely, accurate data entry to support reporting, audits, and service performance monitoring
Arrangement of meeting rooms, technology, catering for meetings
First point of contact for all enquiries related to Governance and Risk; ensuring that they are acted upon efficiently and to a high standard or fielded effectively were necessary
Management of governance related data using IT software systems that includes Datix
Administration of accurate and efficient data collection, input and management
Assist, prepare and contribute to governance reports and output
Providing administrative support to the Governance department which will include incident and complaints management

What you’ll bring

Previous admin experience within a hospital setting is essential, ideally within an MDT role
Strong written and verbal communication skills
Excellent organisational skills with the ability to manage multiple priorities effectively
A high level of accuracy, attention to detail, and professionalism when handling confidential information
Excellent typing skills
Knowledge of medical terminology

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through…