Document Controller
Job in
Birmingham, West Midlands, B1, England, UK
Listed on 2026-09-13
Listing for:
VVB Engineering
Full Time
position Listed on 2026-09-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Office Assistant
Job Description & How to Apply Below
- Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
- Uploading / Downloading project documents to client Document Control System.
- Uploading / Downloading documents to Asite VVB Document Control Management portal.
- Maintaining Document Control register, TQ and RFI register.
- Recording, checking and tracking all incoming and outgoing project documents.
- Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
- Placing requisitions on SAP
- Reconcile Delivery Notes with purchase orders
- Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
- Single point for all Timesheet, time and attendance related queries
- Regular updating of time and attendance using information from timesheet provided.
- Monitoring of Site Stationery.
- Photocopying, scanning, encapsulating documents.
- Monitor Site Holidays/Absence records and liaison with HR department
- Updating & maintaining records of staff holidays, sickness and absence and other project records.
- Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
- Filing and archiving various paperwork
- Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
- Providing full secretarial and administrative support to Project Team
- Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
- Uploading / Downloading project documents to client Document Control System.
- Uploading / Downloading documents to Asite VVB Document Control Management portal.
- Maintaining Document Control register, TQ and RFI register.
- Recording, checking and tracking all incoming and outgoing project documents.
- Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
- Placing requisitions on SAP
- Reconcile Delivery Notes with purchase orders
- Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
- Single point for all Timesheet, time and attendance related queries
- Regular updating of time and attendance using information from timesheet provided.
- Updating Staff Register, Training Matrix etc.
- Monitoring of Site Stationery.
- Photocopying, scanning, encapsulating documents.
- Monitor Site Holidays/Absence records and liaison with HR department
- Updating & maintaining records of staff holidays, sickness and absence and other project records.
- Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
- Filing and archiving various paperwork
- Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
- Providing full secretarial and administrative support to Project Team
- Have an experience in Document Control and different DMS (Document Management System)
- Desire and commitment to work within the construction environment.
- Competitive salaries and yearly appraisals
- Travel expenses to locations outside of your contracted location
- Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
- 3 x Life Assurance covered under the VVB Group Life Assurance scheme
- Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment
- Pension Scheme (4% ER and 5% EE)
- 25 days holiday + bank holidays
- Training and Development Opportunities
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