Executive Assistant - College of Medicine and Health Grade 6

Job Description Position Details

College of Medicine and Health

Location:

University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £33,002 to £35,608 with potential progression once in post to £39,906

Grade: 6

Full Time, Permanent

Closing date: 22nd September 2026

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high-quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

The College of Medicine and Health (CMH) EA to the Head of College is integral to the operation of the College, acting as Executive Assistant (EA) to the Head of College and other senior leaders as required, supporting College Board and ensuring the effective operation of the College Hub Admin office. The post-holder's role will involve liaison with the College Director of Operations, College/University Officers and internal and external agencies.

The working relationship between the EA and the Head of College is of paramount importance to the success of the College and its efficient operation. The post holder will therefore be required to use a high level of communication, negotiation, organisational, administrative and secretarial skills. The role requires complete confidentiality, ability to work independently, with discretion and the use of initiative.

The post holder will need to be able to adapt quickly and professionally to the needs of the day and be able to cope well and harmoniously with conflicting demands.

The post holder will proactively supervise the College Hub administration team, to direct and develop the team to assist in the delivery of the College Hub's administration. This requires the post holder to provide specialist advice and support in the continuous monitoring, review and enhancement of the Hub's administrative systems, projects and communications, to ensure they remain fit for purpose, effective and efficient.

The office is a busy environment and the ability to cope with conflicting demands is essential, as the post requires a significant amount of initiative and personal responsibility. Much of the work is confidential in nature and the post holder will be expected to exercise judgment, be pro- active and have the necessary confidence to interact appropriately with a wide range of people, both internal and external, and at all levels.

Flexibility is essential, as is an ability to take on a wide range of responsibilities, work to tight deadlines and think creatively.