Admin Officer & Receptionist

Job Description

As a Receptionist & Admin Officer, you will serve as the first point of contact for visitors while managing essential administrative tasks. This part‑time role requires a commitment of 20 hours per week, excellent communication, and organizational skills to multitask effectively. You will ensure a welcoming environment for visitors and support the smooth operation of daily office activities.

• Greet visitors and direct them to the appropriate person or department.
• Answer and route phone calls professionally and courteously.
• Handle incoming and outgoing correspondence, including emails and packages.
• Maintain the reception area in a tidy and organized manner.
• Assist with scheduling appointments and maintaining calendars.
• Provide administrative support to staff, including data entry and document management.
• Ensure office supplies are adequately stocked and manage inventory.
• Coordinate and organize office events or meetings as required.

• High school diploma or equivalent (additional certifications in administration preferred).
• Prior experience in a receptionist, customer service, or administrative role is an advantage.
• Excellent communication and interpersonal skills.
• Proficiency in office software (e.g., MS Office, email systems).
• Strong organizational, problem‑solving, and multitasking abilities.
• A professional attitude and appearance.