Contract Administrator and Post Room Assistant VA

Location Birmingham

Full - Time | 40 hours per week

8:00AM – 5:00PM

Contract Administrator – Post Room Assistant.

Competitive Salary of £27,000

Anabas is a dynamic National Facilities Management company focused on delivering exceptional workplace experiences for corporate office occupiers, their employees and customers.

We are currently recruiting a Contract Administrator who will work primarily in a Post Room. You will join our team at one of our prestigious client sites in the City Centre of Birmingham. This is a multi‑disciplinary role requiring someone who can deliver exceptional service across both the Post/Delivery room, Reception and Supporting a wider team of 4.

We are looking for individuals who are passionate about service and thrive in dynamic, fast‑paced environments. The role involves a broad range of responsibilities from providing a warm, professional welcome as a Mail room and Administrator, including handling deliveries, organising outgoing mail, Parcels, Printing documents for the Client.

Success in this role requires adaptability, proactive thinking, and confidence in switching between tasks throughout the day. A positive attitude, strong communication skills, and a willingness to go above and beyond are key to delivering the exceptional service our clients expect.

Key Responsibilities

• Administration Duties, Processing Invoices, Query Log Clearance, Ordering for the contract.
• Printing and Postal duties, collecting, distributing and sending post, parcels daily.
• Supporting onsite Academy Events, Bookings and Meeting Room space.
• Assisting with other duties as part of a team of Three reporting to the Facilities Coordinator.
• Build and maintain strong client relationships through exceptional service delivery.
• Supporting workplace and Front of House activities during periods of absence or operational need.
• Logging Maintenance issues through Anabas QFM.

What We’re Looking For:

• Excellent organisational and communication skills.
• Ability to thrive in both fast-paced and calm environments, maintaining high service standards while managing multiple tasks.
• Experience of working in a corporate environment, administration duties and event space management preferred but not essential.
• Someone with a can-do attitude and the willingness to learn.
• 28 days holiday per year (including Bank Holidays)
• Employee Assistance Programme
• Recognition and Reward Scheme
• Life Insurance (1x annual salary)
• Cycle to Work Scheme
• Recommend-a-Friend Scheme
• Company events
• Ongoing training and development opportunities
• Access to onsite subsidised canteen

Sound like the perfect role for you?

Contract Administrator and Post Room Assistant VA2956

Experience

Experience of working in a corporate environment, administration duties and event space management.