Project And Mobilisation Administrator

We ensure you're rewarded for all your hard work, which is why we offer a comprehensive benefits package, including but not limited to:

• Free staff dining and refreshments
• On-site parking
• Contributory pension scheme
• Career development through our Career Pathways and My Learning programmes
• Quick access to a Digital GP for you and your immediate family, plus wider healthcare benefits
• Exclusive travel discounts with TUI, Expedia,  and many more
• Supermarket discounts at Tesco, Sainsbury's, Morrisons and more
• Up to 44% off cinema tickets
• Cash rewards every time you spend, redeemable across a wide range of brands
• Free wellness, mindfulness and exercise classes
• The ability to share discounts and offers with friends and family

Project & Mobilisation Administrator

Support delivery. Enable change. Keep projects moving.

The Project & Mobilisation Administrator plays a key role in supporting project delivery and mobilisation activity, helping ensure new initiatives are set up, governed and transitioned smoothly into delivery in line with organisational standards.

Working closely with the PMO, Project Managers and operational teams, you'll provide hands-on coordination, administration and insight across improvement initiatives, mobilisation activity and business change. This is a great opportunity for someone who thrives in a structured environment, enjoys working across teams, and wants to be closely involved in projects that make a real operational impact.

• Support the planning, mobilisation and delivery of approved improvement initiatives
• Coordinate internal stakeholders and resources to enable process simplification and change
• Help identify, assess and prioritise improvement opportunities across the business
• Maintain structured mechanisms to capture and track ideas for improvement
• Assist in the preparation of business cases and supporting data

• Coordinate and administer business-requested training aligned to change and improvement activity
• Maintain training plans, materials and schedules based on business demand
• Organise logistics, resources and materials to support effective training delivery
• Track completion, feedback and outcomes to support continuous improvement

• Act as a central coordination point for operational feedback, issues and improvement opportunities
• Maintain issue logs, ensuring actions are tracked, escalated and reported in line with governance
• Support issue resolution by coordinating actions across project, operational and functional teams
• Provide visibility of risks and issues impacting mobilisation or delivery readiness
• Attend site visits and face-to-face meetings where required

• Produce accurate weekly and monthly reporting across projects and mobilisation activity
• Maintain dashboards, trackers and reporting packs for governance forums
• Keep project and mobilisation data up to date within agreed systems
• Support audit, assurance and governance requirements through accurate documentation

• Support day-to-day coordination of Business Excellence / OpEx team activity
• Contribute to clear ways of working, standards and administrative controls
• Support people processes where required, including onboarding and development tracking

• To our customers:
  Deliver work to high quality standards aligned to strategic objectives
• To ourselves:
  Take ownership and hold ourselves to account
• To our teams:
  Foster collaboration across teams, partners and suppliers
• To our company:
  Represent the business professionally at all times

Essential

• Minimum 3 years' experience supporting or managing large-scale, complex projects
• Proven ability to deliver work on time, within budget and to high standards
• Excellent communication and stakeholder engagement skills
• Highly organised with strong attention to detail
• Advanced analytical skills and strong Microsoft Office capability
• PRINCE2 or equivalent (Agile, Scrum or Waterfall)
• Acts with integrity, pace and personal ownership

Desirable

• 5+ years' experience working on large-scale projects
• Lean Level 2 / Six Sigma Green Belt

Part of Compass Group UK&I, Chartwells is the leading provider of catering and support services to the education sector. For over a quarter of a century, Chartwells has been focusing on helping those in education to build strong bodies, sharp minds and lead long healthy lives. Every week, Chartwells serves millions of nutritious and delicious meals to pupils and students in primary and secondary schools, academies, independent schools, colleges, and universities across the UK.

Chartwells is committed to safeguarding and promoting the welfare of children and expect all employees to share this commitment. Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure and a Children s Barred List check. This post is exempt from the…