Student Casual – Event Assistant – Social Sciences – Grade 3

Job Description

Post title:
Event Assistant

College/Division:
Social Sciences

School/Department:
Social Policy and Society/Institute for Research into International Migration and Superdiversity (IRiS)

Full time/Part time:
Part time

Duration of the Post: 26/03/2026 – 02/04/2026

Grade: 3

Hourly rate: £14.08 per hour plus holiday entitlement

Number of positions available: 3

Closing Date: 27/02/2026 at 23:55

Please note that this vacancy may be taken down early depending on the number of applications received. We advise you to submit your application promptly.

At the University of Birmingham, Worklink is the dedicated student employment service which helps students to find flexible, well paid part-time roles that fit around your studies. Each year, the University invests more than £2.5 million to employ 3,000 of our own students in a wide range of roles, supporting our student community into part-time work. Roles available via Worklink include a range of positions, including administrative roles, support staff such as cleaners or baristas, research roles and many more.

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The ‘Living Well in Diaspora’ event will bring together South Sudanese people in the UK for a day of dialogue, discussion, and shared learning. The morning will focus on wellbeing in the community – how people come together and overcome differences – while the afternoon will focus on mental health and wellbeing. The event is being jointly run by Dr Rachel Ayrton, as part of her ongoing participatory action research with South Sudanese people in the UK, and Vicky Ladu, University of Hertfordshire.

The purpose of the event is to bring together the knowledges people have of their community and experiences to inform future research and interventions. For more information, see

This role supports the successful running of this important event. It will involve attendance of a one-hour training session in advance, support of the event on Saturday 28th March, and two hours’ additional time to be worked flexibly in the week following the event. The main focus of the role is taking detailed notes of break-out group discussions. These are a vital record of the learning that is shared on the day and will be shared publicly after the event, as well as forming an important evidence-base for future research and interventions.

The Events Assistant will also help with wider aspects of ensuring the event runs smoothly such as running the registration desk and stewarding during plenary sessions.

• To attend a one-hour training session in advance of the event.
• The Events Assistant will be assigned to one of three breakout groups that will host discussions for two 90-minute sessions during the day. Each group will be facilitated/chaired by a member of the wider organising team. The Events Assistant will be responsible for taking detailed, anonymous notes of the contributions to these discussions.
• To edit and write up breakout group notes to a high professional standard of presentation following the event.
• To run the event registration desk in collaboration with the other Event Assistant(s).
• To act as a steward during plenary sessions, including circulating a microphone during Q&A/audience participation opportunities, handing out and collecting comment cards at key junctures, and other assistance as required by event facilitators.
• To take additional notes as required during plenary sessions.
• To become familiar with the event venue (The Exchange) and…