Event Staffing Coordinator

Location: Dunsfold Aerodrome (Home of The Top Gear Track!), Cranleigh, Surrey (on-site)
Salary: £28,000 per annum
Hours: Monday – Friday, plus two Saturdays per month
Saturday worked will be paid in addition to salary or given as a weekday off in lieu
Job type: Full-time, Permanent

Everyman Driving Experiences is the UK’s leading provider of supercar and motor sport driving days. With 24+ circuits nationwide, 400+ events each year, and a fleet of 300+ high-performance cars, we deliver unforgettable experiences to thousands of customers every season.

We are seeking a highly organised, confident and proactive Staff Coordinator to join our growing Events Team. This is a pivotal operational role responsible for coordinating event staff, managing logistics, and ensuring our nationwide events are fully and effectively staffed.

With over 350 live event days per year across the UK, this position requires exceptional planning skills, strong communication abilities, and the confidence to make informed staffing decisions in a fast-paced environment.

You will work closely with the Events Manager and wider team to ensure smooth delivery before, during, and after each event.

• Schedule and allocate freelance staff across 350+ annual event days
• Match staff skillsets to event requirements to ensure operational excellence
• Ensure events are neither under-staffed nor over-staffed by analysing booking volumes and customer numbers
• Manage staffing logistics nationwide, ensuring clear coverage and contingency planning
• Maintain clear and professional communication with up to 1,000 freelance team members
• Provide clear event briefings, role expectations and operational guidance
• Recruit, onboard and train new freelance staff
• Deliver structured onboarding processes and event-specific training
• Accurately document staff allocations and event details within the CRM system
• Maintain up-to-date staffing records and compliance documentation
• Handle last-minute changes and problem-solve staffing challenges efficiently
• Conduct post-event reviews and provide feedback reports to the Events Manager
• Identify opportunities to improve staffing processes and event delivery

• Exceptionally organised people with meticulous attention to detail
• A confident communicator who can manage large groups professionally
• A natural problem solver
• Highly computer literate and comfortable using CRM systems
• Capable of managing multiple projects simultaneously
• Positive, resilient and solutions-focused

• Previous experience in Events Coordination
• Recruitment or staffing experience
• Experience managing freelance or remote teams

• Structured training and ongoing coaching
• A supportive, competitive, high-energy environment
• Clear career progression opportunities
• Opportunity to work around exciting automotive events and venues
• Employee discounts on driving experiences for you, friends, and family
• Breakfast on the first Monday of every month
• Company Events
• Company pension
• Employee recognition scheme

If you are highly organised, confident under pressure, and motivated to play a key role in delivering exceptional live events nationwide, we would love to hear from you!