Maintenance Finance & Admin Support

What You'll Be Doing

• Raise, track, and close purchase orders for maintenance works and services.
• Process supplier invoices, ensuring correct coding, approval, and timely payment.
• Reconcile invoices to purchase orders, contracts, and works completed.
• Support month-end processes, including accruals and cost forecasting
• Monitor maintenance budgets, commitments, and expenditure.
• Track costs for reactive maintenance, planned maintenance, and capital works.
• Highlight variances, anomalies, and potential overspends to the Maintenance and Finance teams.
• Assist with budget preparation and reforecasting activities.
• Liaise with contractors and suppliers regarding invoices, payment queries, and cost discrepancies.
• Maintain accurate supplier records and contract cost information.
• Support compliance with financial controls and procurement procedures.
• Produce regular financial reports, cost trackers, and dashboards for the Maintenance team.
• Maintain accurate records of expenditure, commitments, and supporting documentation.
• Support audits by providing financial data and evidence as required.
• Use finance and maintenance systems (e.g. ERP, CAFM) to record and track costs.
• Ensure financial data aligns with maintenance activity and work orders.
• Support continuous improvement of financial processes within the Maintenance function.

To be successful in this role you will need:

• Previous experience in a finance, accounts, or administrative role.
• Strong numerical and data accuracy skills.
• Experience processing purchase orders and invoices.
• Proficient in Microsoft Excel and financial systems.
• Good organisational skills with the ability to manage multiple tasks.
• Clear communication skills and attention to detail.
• Experience working in a maintenance, facilities, engineering, or construction environment.
• Knowledge of CAFM or work order management systems.
• Accuracy and attention to detail
• Time management and prioritisation
• Stakeholder communication
• Problem-solving

Why Join Us

• Employee Discounts across our brands (over 400 locations)
• Friends and Family Discount App
• Award-winning training, apprenticeships and development programmes
• Hybrid working model with flexibility for work–life balance
• Inclusive and diverse workplace with employee networks and communities

Ready to start the best part of your journey?

Join us at SSP and play a key role in shaping the financial performance of our Rail Gourmet business — where your insight, collaboration, and ownership will help drive our success across the UK and beyond.

At SSP, we value diversity and are committed to building a team that reflects a range of backgrounds, skills and perspectives.