Senior Accounts Payable Clerk

Our client based in central Birmingham is seeking an Accounts Payable Clerk to join their finance team. This role is paying £27-30k (DOE) and requires 5 days on-site for the 3-month probationary period, after which it will become 4 days on-site and 1 from home.

As an Accounts Payable Clerk, you will be at the heart of the finance function, responsible for ensuring that all supplier invoices are processed accurately and efficiently. Your day-to-day activities will involve working closely with both internal colleagues and external suppliers to maintain up-to-date records, resolve queries, and provide essential reports that underpin sound financial decision-making. You will also have the opportunity to manage various contracts related to company operations while supporting payment runs during periods of annual leave.

Success in this role will come from your ability to work collaboratively within a team-oriented environment, demonstrating reliability, strong organisational skills, and a willingness to learn new systems. Your efforts will directly contribute to the smooth running of financial operations within this respected property investment business.

• Accurately record and process supplier invoices, ensuring each transaction is correctly coded to the appropriate property or overhead general ledger accounts.
• Reconcile supplier statements regularly, resolving any discrepancies promptly while maintaining positive relationships with suppliers through professional communication.
• Set up new supplier records with meticulous verification of bank details to ensure compliance with internal control procedures.
• Respond to supplier queries efficiently and courteously, providing clear information and timely resolutions to maintain trust and satisfaction.
• Maintain the purchase ledger and invoice register with up-to-date information, addressing any outstanding queries swiftly to ensure data integrity.
• Keep an organised supplier retention spreadsheet that supports accurate reporting and audit trails for all transactions.
• Provide detailed reports on outstanding invoices and aged creditors as required by the Financial Controller or other stakeholders.
• Assist in managing contracts such as mobile phones and monthly rates payments, ensuring all commitments are tracked accurately.
• Offer holiday cover by preparing payment runs (BACS/priority payments) in line with agreed terms, supporting the wider finance team as needed.
• Contribute to continuous improvement initiatives within the finance department by sharing feedback on processes and participating in training sessions.

In this Accounts Payable Clerk position, your proven experience in accounts payable roles will allow you to excel when managing high volumes of invoices while maintaining exceptional accuracy. Your familiarity with accounting systems and Microsoft Excel will set you apart. You bring an understanding of VAT requirements that ensures compliance at every stage of invoice processing. Your interpersonal skills foster positive connections with suppliers and colleagues alike, while your organisational strengths help you balance competing demands without compromising quality.

Above all, your reliability makes you an invaluable member of a collaborative finance team dedicated to excellence.

• Previous experience in a purchase ledger or accounts payable role is essential for handling complex invoice processing tasks with confidence.
• Experience with in the property sector is desirable but not mandatory; however, an eagerness to understand industry-specific requirements will be highly valued.
• A keen eye for detail and accuracy is crucial for maintaining error-free records and ensuring compliance with VAT regulations.
• Proficiency in IT systems including accounting software, Microsoft Excel, Outlook, and Adobe is required for efficient workflow management.
• A solid understanding of VAT principles—including correct coding of VAT values—is paramount for accurate invoice processing.
• Excellent communication skills are necessary for responding effectively to supplier queries and collaborating with colleagues across departments.
• Strong organisational abilities enable you to manage multiple priorities under pressure while meeting deadlines consistently.
• A dependable approach combined with enthusiasm for ongoing professional development ensures you remain adaptable within a changing finance landscape.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates