Finance Assistant

Finance & Accounts Administrator

Location: Birmingham

Package: (phone number removed) , 25 days holiday, early Friday finishes, and more

Working hours: Full time, Monday-Friday, 8:30am-5pm, 2:30pm finish on Fridays

A highly experienced and RIBA Chartered Architecture practice in Birmingham is hiring for Finance and Accounts Administrator. This medium sized practice offers a comprehensive range of architectural services and has grown at a consistent rate to over 40 members of staff.

This position is a crucial role supporting day‑to‑day financial operations. The role involves managing invoicing processes, payroll administration, purchase order creation, and coordinating payment runs. If you are a Finance Assistant seeking a new challenge within a forward‑thinking employer, then look no further.

• Raise and issue customer invoices accurately and on time
• Process supplier invoices and ensure correct coding and approvals
• Monitor outstanding invoices and follow up on payments
• Liaise with external bookkeeper and accountants to support financial processes and reporting

• Assist with the preparation and processing of payroll
• Maintain accurate employee records and timesheets

• Create and manage purchase orders in line with company procedures
• Track and reconcile purchase orders with invoices

• Prepare and set up payments for scheduled payment runs
• Verify payment details and ensure proper authorization
• Maintain accurate records of all outgoing payments

• Reconcile bank statements and financial records
• Assist with month‑end processes and reporting
• Maintain organised financial documentation and filing systems

Previous experience in an administrative or account's role.

Familiarity with accounting software (e.g., Sage) and Microsoft Excel.

Ability to manage multiple tasks and prioritise effectively.

Good communication skills and a team‑oriented approach.

Able to quickly learn & adapt to new systems – 'Deltek PIM (Project Information Management)' – training to be provided.

Salary dependant on experience, ranging from 25,000–30,000.

25 days holiday, plus bank holidays.

Mental Health and Wellbeing Support.

Pension and annual bonus scheme.

14:30 finish on Fridays.

Extra perks including CPDs, team outings, mentoring, cycle to work, and more.