Assistant Manager; Fund Services

Job Description

Purpose of the role

Taking responsibility for the day‑to‑day administration of a portfolio of client funds and investment structures on Ocorian’s technology platform, working closely with your senior manager. Ensuring full adherence to Ocorian policies and procedures while liaising with the wider management team to support smooth business operations and deliver a professional, high‑quality service to clients.

Main Responsibilities

Administration

• Manage client portfolios — Support the team in meeting the administration and accounting needs of a portfolio of funds and investment structures
• Administer complex entities — Take ownership of more complex or high‑risk funds/entities, with team support as required.
• Monitor and manage risk — Ensure all Risk/Review procedures are followed, maintain awareness of regulatory requirements, and elevate high‑risk matters promptly to senior management.
• Support client relationships — Assist team members and management with client matters and attend meetings with clients and advisers.
• Oversee utilisation and billing — Manage team utilisation, billing, and aged debt effectively.
• Ensure continuity during absences — Brief Senior Managers/Directors on upcoming activities and ensure adequate resourcing to maintain service levels.
• Act as authorised signatory — Sign in accordance with Ocorian policies and procedures.

General Management

• Contribute to management decisions — Participate in management meetings and implement agreed actions.
• Support business development — Identify new business opportunities and coordinate allocation of new work to appropriately skilled team members.
• Lead improvement projects — Take an active role in initiatives that enhance client delivery and operational efficiency.

Knowledge, Skills & Experience

• 5+ years’ experience in funds, trust, and company administration.
• Strong technical knowledge of fund/trust administration, Jersey Company Law, and tax considerations.
• Strong IT capability.
• Effective staff management with the ability to motivate and lead teams.
• Excellent interpersonal and communication skills across all levels.
• Ability to work under pressure and meet deadlines.
• Solution‑focused approach to problem‑solving.
• Strong decision‑making within corporate policies.
• Excellent time management and organisation.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues – wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.