HR Administrator

About Medinet Group: Medinet Group is a dynamic healthcare organisation dedicated to delivering high-quality clinical services across the UK. Our integrated businesses
- Medinet (in sourcing),
Health Harmonie (community specialist services), and Health Harmonie Minds (mental health and wellbeing services) - work collaboratively with NHS and healthcare partners to enhance patient care, reduce waiting times, and drive innovation in healthcare delivery.

We are seeking a detail-oriented and organised HR Administrator to join our team and take ownership of a wide range of administrative responsibilities. As a key member of our HR team, you will play a vital role in ensuring the seamless operation of our human resources functions. This role will be based on-site at our Head Office in Edgbaston, Birmingham.

• Supporting with administrative tasks from end to end of the employee lifecycle. This includes but not limited to;
• Set-up and maintenance of employee accurate data within HRIS
• Schedule and coordinate employee welfare checks, reporting any escalations to the HR Advisor/ HRBP
• Gathering end of month employee information including, probation review data/ performance review data/ absence review data and acknowledgement of leavers
• Handling amendments to employment contracts, communicating any changes appropriately to appropriate departments
• Sharing employee lifecycle updates to the wider HR Team including maternity/ paternity information/ occupational health information and
• Facilitating a smooth exit process for departing employees, processing paperwork and ensuring a positive transition
• Manage the selection process of employee benefits ensuring these are logged within HRIS and shared with the finance team where appropriate
• Ensure compliance with data protection regulations and confidentiality standards
• Coordinating and facilitating annual appraisals in line with organisational and regulatory standards
• Generating various HR reports for multiple stakeholders and senior leadership team and supporting in the departmental end of month reporting processes.
• Collaborate with the finance department to ensure accurate and timely processing of payroll
• Providing timely and accurate assistance with day-to-day HR administration queries received through the HR email inboxes inline with the SLA whilst tackling ad-hoc tasks efficiently
• Plan, prepare and distribute employee communications that align to the organisations planned annual communication plan
• Work with internal stakeholders to develop branded communications for internal sharing

• Proven experience as an HR Administrator or in a similar HR Support role experience
• Strong knowledge of HR processes and regulations, with a focus on compliance, workforce management and onboarding
• Proficient in MS packages including Excel.
• Strong attention to detail and accuracy in data processing
• Excellent organisational skills to manage and prioritise tasks effectively
• Ability to work independently and meet deadlines while maintaining high-quality output
• Strong communication skills to collaborate with team members and other stakeholders