HR Administrative Assistant

What skills and experience we're looking for

We are seeking to appoint a dedicated HR Administrator to join our Central Trust team, providing high-quality support to our HR function. This is a fantastic opportunity to join a dynamic and growing organisation, supporting schools to deliver the very best outcomes for pupils.

You will be at the heart of the HR team, helping to keep things running smoothly - from maintaining key systems to onboarding new employees. If you thrive in a fast-paced environment, love variety, and have a good eye for detail, we’d love to hear from you.

As part of this position, you will travel between academy schools, so a full driving licence and access to a vehicle are essential.

• Deliver responsive, effective administrative support to the HR Business Partner and the wider HR team.
• Monitor HR email inbox, responding to or triaging queries as appropriate.
• Prepare and format professional documents such as reports, letters, presentations, and spreadsheets.
• Maintain and administer the HR MIS system, ensuring records are up-to-date.
• Lead the onboarding processes for new staff, including Right to Work checks, , reference requests and DBS applications.
• Liaise with the HR Business Partner regarding the maintenance of HR files.
• Liaise with the HR Business Partner regarding the SCR, workforce census and all HR related statutory returns.
• Ensure the MAC policies and procedures are being adhered to, in particular ones that apply to HR and administration.
• Any other task as commensurate with the grade.

The St John Paul II Multi Academy is a highly successful Catholic Multi Academy encompassing nine Primary Schools and two Secondary Schools. Our schools are located in the northern part of Birmingham.

The ethos of St John Paul II Multi Academy is Catholic and was founded by the Catholic Church to provide education for children of Catholic families. As a Catholic multi academy, we aim to provide a Catholic education for all our pupils. As a Catholic multi academy, Catholic doctrine and practice permeate every aspect of every one of our school’s activities.

It is essential that the Catholic character of the school’s education be fully supported by all staff within the multi academy. We therefore hope that all staff will give their full, unreserved and positive support for the aims and ethos of the St John Paul II Multi Academy.

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification, Disclosure and Barring Service (DBS), medical, online and social media prohibition from teaching, right to work, satisfactory references, suitability to work with children.

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.