HR and Payroll Administrator

Role Summary

To deliver accurate end-to-end payroll, HR administration and recruitment support, ensuring employee data, payments and employment records are complete, authorised and auditable.

• Process weekly and monthly payrolls accurately and on time, following agreed timetables, cut-off dates and approval controls.
• Collect, validate and process authorised pay elements and employee changes, including salary, hours, overtime, shift premiums, allowances, starters, leavers, back pay and final payments.
• Process PAYE, National Insurance, pensions, student loans, attachment orders, Direct Earnings Attachments, SSP, company sick pay, SMP and other statutory payments or deductions.
• Reconcile One Advanced Time and Attendance information to payroll; investigate missing clockings, unapproved hours, incorrect rates, duplicate payments and material pay variances before submission.
• Prepare payroll previews, control reports and gross-to-net reconciliations for HR Manager and Finance approval; no unsupported manual or retrospective adjustment may be processed.
• Complete payroll submissions, issue payslips, respond to employee queries and maintain clear records of corrections, over payments and outstanding actions.
• Administer pension enrolment and contribution changes, upload pension files and reconcile employee and employer contributions to payroll.
• Produce payroll, headcount, overtime, absence, pension and deduction reports and reconcile payroll information to HR, Finance and pension records.
• Support payroll year-end, the new tax year, P60s, statutory reporting, internal and external audits, and maintain current payroll procedures and audit evidence.
• Administer the full employee lifecycle, including offers, contracts, right-to-work and pre-employment checks, onboarding, probation, employee changes, absence, family leave and leavers.
• Prepare accurate HR correspondence and ensure salary, job title, manager, department, cost centre, shift, hours and personal-information changes are supported and effective from the correct date.
• Administer holidays, sickness, fit notes and family leave, ensuring relevant information is approved, recorded and provided to payroll before cut-off.
• Maintain complete electronic employee files in accordance with confidentiality, access, naming, filing and retention requirements.
• Create, amend and close employee records across One Advanced HR, One Advanced Time and Attendance, TMS, Flexipay, SAP Success Factors and other approved systems.
• Complete regular system audits, correct authorised discrepancies and raise support tickets for interface, access or data-transfer issues.
• Ensure every employee or payroll amendment has an approval trail and is updated consistently across all affected systems.
• Coordinate approved recruitment from advertising and application management through interview, selection, offer, pre-employment checks and onboarding.
• Prepare vacancy adverts, interview documentation, candidate communications and offers only after the vacancy, salary and terms have been authorised.
• Maintain recruitment trackers and coordinate contracts, references, inductions, IT equipment, system access and internal announcements.
• Act as the HR administration contact for agencies on the Preferred Supplier List and maintain accurate records of leased personnel, assignments, rates, transfer dates and end dates.
• Check agency hours and invoice information against approved time records, resolve discrepancies and report on agency headcount, cost and transfer opportunities.
• Escalate unapproved headcount, rate changes, supplier changes or assignment extensions; the postholder may not agree new commercial terms independently.
• Support policy and procedure updates and, where suitably experienced, assist with…