Estates & Facilities Lead

About School of Coding & AI

School of Coding & AI is one of the UK’s fastest growing education providers, delivering high quality, career focused programmes across Business, Coding, Computer Science & AI, STEM, Health and Social Care.

We work with schools, universities and partners to provide education that leads to real outcomes. Our focus is simple, student first, always.

As we continue to grow, we are looking for an experienced Estates Lead to help ensure our buildings, facilities and learning environments are safe, compliant, well maintained and fit for purpose.

The Estates Lead will be responsible for the day to day management of estates and facilities operations across School of Coding & AI sites. The role will oversee maintenance, logistics, cleaning, reception/front of house cover, contractor coordination, planned preventative maintenance and facilities compliance.

The postholder will line manage the Maintenance Officer and Logistics Officer, while also coordinating cleaning provision and reception/front of house rotas to ensure each site operates safely, professionally and efficiently. This includes planning shifts, managing rotas, signing off timesheets, monitoring standards of work and ensuring issues are resolved quickly and properly.

This is a hands on leadership role suited to someone with strong facilities or estates experience, strong good mechanical and electrical awareness, and the confidence to manage people, contractors and day to day site operations across multiple locations

• Manage day to day estates and facilities operations across multiple SoCAI sites, ensuring buildings are safe, clean, compliant and fit for purpose.
• Oversee planned preventative maintenance schedules, ensuring routine servicing, inspections and compliance checks are completed within required timescales.
• Act as the first point of escalation for facilities, maintenance, cleaning, reception and site related issues.
• Arrange and manage external contractors where specialist work is required, ensuring works are completed safely, properly and with minimal disruption.
• Oversee mechanical and electrical maintenance activity, including lighting, power, heating, ventilation, water systems, alarms, access control and other building services.
• Carry out regular site inspections to check standards, identify maintenance needs, review health and safety concerns and ensure agreed actions are followed through.
• Maintain accurate records for statutory compliance, contractor visits, remedial works, inspections, maintenance activity and facilities checks.
• Work closely with site teams, academic teams and senior managers to ensure facilities support the smooth running of teaching, student services and day to day operations.
• Line manages the Maintenance Officer and Logistics Officer, setting priorities, monitoring performance and ensuring work is completed to a high standard.
• Coordinate cleaning provision across sites, ensuring cleaning standards are maintained and issues are addressed promptly.
• Manage reception and front of house rota planning, ensuring appropriate cover is in place to support students, staff and visitors.
• Plan staff shifts, manage rotas and sign off timesheets accurately and on time

• Experience in estates, facilities, building services or site operations management.
• Experience managing or supervising staff, including rotas, shifts, performance standards and timesheet sign off.
• Strong understanding of building maintenance, planned preventative maintenance and reactive repairs.
• Good mechanical and electrical awareness, with the ability to identify issues and coordinate appropriate contractor support.
• Experience managing contractors, suppliers or service providers.
• Good understanding of health and safety, statutory compliance and safe working practices within a building or facilities environment.
• Ability to manage cleaning, reception/front of house, logistics or site support functions to a consistent standard.
• Strong organisation skills, with the ability to manage multiple sites, people, tasks and competing priorities.
• Confident communicator who can work with staff,…