Facilities Manager

Position Summary

The Facilities Manager is responsible for the safe, compliant, and efficient operation of all UK facilities, including office and GxP laboratory environments. The role ensures that infrastructure, utilities, and equipment are maintained to a high standard, supporting business continuity and regulatory compliance.

This position has ownership of facilities operations, contractor management, and site health & safety systems, working closely with Quality Assurance and senior leadership to maintain inspection readiness and a strong safety and quality culture.

• Oversee the day‑to‑day operation of facilities, ensuring buildings, infrastructure, and critical systems are maintained in a compliant and operational state.
• Lead and support facility upgrades, modifications, and capital projects, ensuring delivery to scope, budget, and regulatory requirements.
• Manage external contractors and service providers, ensuring work is appropriately scoped, scheduled, and delivered in line with H&S and GxP requirements.
• Maintain oversight of facilities‑related equipment and asset lifecycle management, including servicing, calibration, and preventative maintenance programmes.
• Ensure site utilities (electricity, gas, water, air conditioning, waste systems) are maintained and compliant with relevant legislation and best practice (e.g., Legionella ACoP, PAT, fixed wire testing).
• Act as the primary point of contact for facilities‑related issues, ensuring timely resolution and clear communication to stakeholders.
• Ensure appropriate disaster recovery and business continuity plans are in place for facilities operations, supporting compliance and risk management requirements.
• Maintain accurate and audit‑ready facilities documentation, records, and contracts.

• Ensure facilities operations comply with GxP standards, UK HSE legislation, COSHH, and internal quality systems.
• Maintain inspection readiness and provide support to Quality Assurance with internal audits, external inspections, and associated quality records.
• Oversee facilities‑related SOPs, ensuring they are current, effective, and aligned with regulatory expectations.
• Ensure all facilities activities are appropriately documented, controlled, and aligned with data integrity principles.
• Escalate risks to compliance, operations, accreditation, or insurance status to senior management as required.
• Lead the development, implementation, and continuous improvement of site‑wide health & safety systems across office and laboratory environments.
• Oversee risk assessment and COSHH processes, ensuring timely completion, review, and implementation of control measures.
• Lead incident reporting and investigations, including root cause analysis and CAPA implementation.
• Conduct regular H&S inspections and audits, ensuring actions are tracked and closed within agreed timelines.
• Oversee H&S training programmes, deliver site inductions, and awareness programmes, promoting a proactive safety culture across the organisation.
• Ensure compliance with all H&S inspections and specialist risk assessments.

• Drive continuous improvement initiatives to enhance safety, compliance, operational efficiency, and cost control.
• Support the management of the UK service and maintenance budget and UK capital expenditure budgets.
• Monitor spend, track forecasts, and identify cost‑saving opportunities without compromising compliance or safety.
• Manage supplier performance, contracts, and service level agreements to ensure quality and value.

• The role is a hands‑on managerial role with no direct reports.
• Provide technical guidance and support to internal teams involved in facilities and H&S activities.
• Work cross‑functionally with QA, laboratory teams, finance, and senior leadership to align facilities operations with business needs.
• Act as a key contact for external contractors, auditors, and regulatory bodies.
• Promote a culture of accountability, safety, and continuous improvement across the site.

• Technical Support Team
• R&D, GLP and GMP Laboratory Teams
• Study and Project Managers
• Quality…