Document Control Manager

Salary:
Base salary £35,244 pa to c.£41,464 depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Document Control Manager, you will have a key role in leading the implementation, maintenance, and improvement of document management and control processes, procedures and systems in a related area. Managing the performance of Document Controllers and ensuring the successful delivery of business strategy, key performance indicators and objectives, whilst adhering to industry standards and best practice.

About the role:

As a Document Control Manager, you will provide technical standards, strategic direction, provision of professional advice, and delivery of technical services across HS2 Ltd, supporting the Design and Construction of the HS2 Railway, in accordance with HS2’s approvals from government. You will also lead the HS2 Ltd approach to document management and control, providing a clear strategy for the organisation, delivery teams, and supply chain.

The delivery of the provision of document control specialist services, and defining the process for the review and acceptance of contractor/consultant deliverables.

The key accountabilities of the post will include but are not limited to:
* Assure the business adheres to document control policies, processes and practices.
* Provide advice and support to the business on document management and control.
* Understand departmental document control requirements and resource these through our document control provider.
* Lead and guide document controllers throughout the organisation and supply chain on how to manage documents and deliverables.
* Develop and deliver training in document control practices and systems.
* Performance manage the team to ensure that agreed service levels are maintained and that the team is high performing.
* Implement document/data management solutions with a primary focus on document control and records management to ensure HS2 project records are controlled, stored, retrieved, tracked, traced and audited as needed by the business.
* Manage the Document Control teams within the HS2 organisation, setting strategic, individual and corporate objectives, reviewing performance and ensuring that staff have the necessary skills and understanding to deliver the team's objectives.
* Protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction to ensure HS2’s information systems are not at risk.
* Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

About You:

Skills:

* Communication skills - including presentations, producing reports and engaging colleagues across the organisation
* Leadership skills with a strong focus in areas of consistency, teamwork, listening, influencing, challenging, coaching, development, performance management.
* Management of electronic document management systems

Knowledge:
* Knowledge of document control and its regulatory requirements.
* Knowledge of contract management and the review and acceptance of deliverables
* Knowledge of document management standards, processes and procedures;
*…