Accounts Payable

DUTIES:

• Oversee timely and accurate invoice processing, and ensure timely payments are made to vendors.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal , reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop‑payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Calculates sales use tax based on paid invoices.
• Develop and grow strong cross‑functional relationships to ensure the achievement of department and business objectives through collaboration and communication.
• Answer phones and provide support and backup to the Administrative Assistants and Accounts Receivable Specialists.
• Reconcile monthly Accounts Payable accounts and complete intercompany clearing processes.
• Perform other responsibilities as needed or assigned.

MINIMUM QUALIFICATIONS (Required)

• High School diploma or GED
• 2+ years of experience in Finance, Accounting, and/or AP/AR

PREFERENCES:

• Associate or bachelor’s degree in accounting or related field preferred. Relevant experience may substitute for education.
• Demonstrated knowledge of standard accounting/accounts payable/receivable practices and procedures
• Strong MS Office Suite skills, with an emphasis on MS Excel.
• Strong interpersonal and communication skills, both verbal and written

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Continuously – 66-100% - Use hands dexterously, talk or hear.
• Frequently – 34-65% - Stand, walk, or sit.
• Occasionally – 1-33% - Reach with hands and arms, stoop/kneel/crouch, or crawl, climb or balance, or lift up to 25 pounds.