Fiscal Technician

Overview

The Fiscal Technician is a collaborative and detail-oriented role on the Advancement Gift Accounting team. This position is responsible for evaluating gift documents and recording various types of gifts and pledges to the university. This role ensures that donations reflect the wishes of our donors and comply with university policies, CASE guidelines, and IRS regulations. Additionally, the technician reconciles gift fund accounts to maintain accuracy and completeness.

This position ensures that donor records are maintained in a complete and accurate manner, properly using the varied coding schemes as necessary to reflect the unique specifics of each gift or pledge so that high quality information is available to all authorized parties in the university and the VT Foundation. This position manages all confidential donor information in accordance with mandated guidelines, responds promptly to queries and requests from departmental, university, and foundation users, as well as donors when appropriate.

Additionally, this position also oversees the retention of both physical and electronic gift records and will participate in broader Gift Accounting responsibilities as needed.

• Record and reconcile various types of gifts and pledges in accordance with donor wishes and applicable policies, CASE guidelines, and IRS regulations.
• Maintain donor records with complete and accurate coding to reflect the specifics of each gift or pledge.
• Manage confidential donor information in line with mandated guidelines and respond promptly to inquiries from departments, university partners, foundations, and donors when appropriate.
• Oversee retention of physical and electronic gift records and participate in broader Gift Accounting responsibilities as needed.
• Actively seek opportunities to optimize processes and improve efficiency.
• Successfully manage changing priorities in a fast-paced environment.
• Communicate effectively and work collaboratively, while also able to work independently under deadlines.

• Previous data entry and bookkeeping/accounting experience or relevant experience.
• Proficiency with current office software (email, word processing, spreadsheets, and relational databases).
• Demonstrated experience in producing business correspondence, professional materials, responses to information requests, and other electronic communications.
• Outstanding communication skills with the capacity for discretion and handling confidential information with care.

• Bachelor’s or Associate’s degree in accounting or related field.
• Deposit reconciliation experience.
• Experience in a higher education institution.
• Previous experience with large databases such as Blackbaud CRM.
• Experience with gift accounting procedures or development.

• Pay Band: 3
• Overtime Status: Non-Exempt:
  Eligible for overtime
• Appointment Type: Regular
• Salary Information: $45,000 to $48,000
• Hours per week: 40+
• Review Date: October 12, 2025

Unable to sponsor work visas.

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis…