Grants Accountant

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Active - Full-time Classified Blacksburg, VA, US

Salary Range: $68,000.00 To $75,000.00 Annually

Virginia Tech Foundation, Inc. (VTF) is a nonstock corporation established in 1948 for the sole purpose of managing the endowment and real estate portfolio of Virginia Tech, now valued at $3.4 billion. VTF exists and operates as a separate, independent entity with its own officers and governing board – managing, investing, and distributing private resources to advance Virginia Tech’s mission and its strategic priorities.

Virginia Tech Corporate Research Center, Inc. (VTCRC), in all its locations, is where education meets business. VTCRC is a place and a paradigm at work within an ever-changing landscape, wherever Virginia Tech is present. VTCRC is the wholly owned for-profit subsidiary of VTF.

Position Summary:

Reporting to the Controller, the Grants Accountant is responsible for the accounting, financial monitoring, reporting, reconciliation, and compliance support for grant-funded activities. This position ensures grant transactions are recorded accurately and timely, expenses are reviewed for allowability and consistency with award terms, financial reports are prepared in accordance with sponsor requirements, and grant records are maintained to support audit readiness and internal controls.

The Grants Accountant works closely with program, accounting, and leadership teams to support effective grant administration and responsible stewardship of restricted funds. This position has access to confidential, proprietary, and sensitive financial information.

Role & Responsibilities:

Grant Accounting, Reporting, and Compliance:

• Maintain accurate accounting records for grant-funded activities, including restricted fund balances, revenues, expenses, receivables, and deferred revenue as applicable. Complete a new fund request for ERP tracking, supplying all grant supporting documentation.
• Review grant expenses for allowability, allocability, reasonableness, and consistency with award terms, budgets, and internal policies
• Prepare and post journal entries, budget adjustments, cost transfers, and other accounting transactions related to grant activity
• Perform monthly reconciliations of grant accounts, project budgets, receivables, cash receipts, and related general ledger activity
• Prepare financial reports, reimbursement requests, drawdowns, invoices, and supporting schedules in accordance with sponsor requirements and internal deadlines.
• Coordinate with program staff to verify that required financial records and supporting documentation for grant-funded activities are complete prior to submission
• Assist program staff with processing grant-related remittances and reimbursement requests in accordance with organizational policies, sponsor requirements, and applicable grant terms
• Track and monitor grant-related expenditures against approved budgets, identify potential budget variances or compliance concerns, and communicate issues that may warrant budget revision requests or other timely resolution
• Maintain organized grant accounting files, supporting documentation, and audit schedules to support compliance reviews, sponsor inquiries, and year-end audit requirements
• Support grant closeout by ensuring all expenditures are recorded, reconciled, and supported by appropriate documentation; assisting program staff with compiling records required for final reporting and audit purposes; and helping complete grant financial closeout activities accurately and timely manner

Financial Analysis, Internal Controls, and Process Support:

• Assist with the development…