Project Coordinator

Job Details

Job no: 533918
Work type:
Staff
Senior management:
Vice President for Research
Department:
Macromolecules Innovation Institute

Location:

Blacksburg, Virginia
Categories:
Administrative / Clerical

We are the Macromolecules Innovation Institute at Virginia Tech (MII), a university-wide research and education endeavor representing a large group of interdisciplinary faculty, students, and staff. MII is dedicated to advancing fundamental knowledge and technical innovations in macromolecular science and engineering through the synergistic pairing of interdisciplinary teams, impactful support of cutting‑edge discoveries, valued partnerships with industry and national labs, and state-of-the-art education of our future leaders.

MII has an exciting opening for a Project Coordinator that will report to the Director of the Macromolecules Innovation Institute and will organize and manage various project activities to support the success of MII. Responsibilities include, but are not limited to, collection and coordination of faculty/student research and scholarly accomplishments, using university systems to gather and coordinate data for the annual report, maintaining a current list of MII affiliated faculty and students, and coordination of tasks associated with MII's Technical Conference and Review (which takes place every 18 months), MII's SYENSQO Seminar series (which takes place in the fall and spring semesters), various MII workshops, the Adhesion Science Short Course (that takes place in May every year), and the MII Seed Grant program.

This position will assist with the itineraries of visiting speakers and industry representatives as well as the logistics of guest and speaker travel. It will also assist in assembling content for MII’s quarterly e‑newsletters, MII’s Intersections magazine (published on an 18‑month cycle), as well as social media and other resource materials for the Institute. Professionalism, excellent time management and organizational skills, the ability to work self‑directed, and flexibility are must‑requirements to manage projects in the Institute's fast‑paced environment.

The candidate must demonstrate strong independent thinking and decision‑making skills to manage and execute the programs and meetings. The role will coordinate with outside vendors on reservations, rentals, and catering requests associated with various MII events.

• Degree in Business Administration, a STEM field, or equivalent level of training or experience
• Project/event coordination experience in a professional setting
• Experience with computer applications such as word processing, spreadsheets, and presentations
• Experience with administrative support activities such as keeping meeting or project notes, maintaining current records, maintaining listservs, calendars
• Excellent analytical and interpersonal skills to effectively communicate and collaborate with a variety of stakeholders within the organization
• Ability to independently work efficiently and effectively in a fast‑paced office managing multiple assignments, prioritizing tasks, and meeting deadlines

• Experience in developing social media content and keeping sites current
• Experience in event management
• Experience in collecting and processing database information
• Experience working with vendors such as caterers, professional printing services, etc.
• Excellent writing and editing skills

Pay Band: 4

Overtime Status:
Non‑Exempt – eligible for overtime

Appointment Type:
Regular

Salary Information:
Commensurate with experience

Review Date:
January 12, 2026

The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Erin Cassidy at ecassidy during regular business hours at least 10 business days prior to the event.