Administrative Assistant to Associate Dean of CALS Global

Administrative Assistant to the Associate Dean of CALS Global

The College of Agriculture and Life Sciences (CALS) is seeking a highly organized and proactive Administrative Assistant to support the Associate Dean and Director of CALS Global Programs. This pivotal role requires exceptional coordination, communication, and problem‑solving skills to manage a dynamic and fast‑paced office environment.

• Oversee executive scheduling, travel coordination, and high‑level correspondence to ensure seamless day‑to‑day operations.
• Serve as a liaison to internal and external stakeholders, coordinating events and initiatives.
• Provide administrative support for financial and reporting activities.
• Assist in managing communications across digital platforms and contribute to global engagement efforts.
• Demonstrate professionalism, discretion, and adaptability while handling multiple priorities efficiently.

• Experience providing administrative support and coordinating the daily operations of an executive office with minimal supervision.
• Ability to manage a large, diverse workload and build collaborative activities.
• Strong skills in word processing, calendar, electronic mail, and databases.
• Excellent communication and interpersonal skills.
• Capability to delegate, track, and manage information on behalf of an executive.
• Attention to detail and self‑motivation.

• Bachelor’s degree or equivalent training and experience.
• Knowledge of university policies, programs, and systems.
• Demonstrated team player who exercises sound judgment and discretion, especially with confidential matters.

Pay Band: 3
Overtime Status: Non‑Exempt:
Eligible for overtime
Appointment Type: Restricted
Salary Information: $50,000 - $55,000; commensurate with experience
Hours per week: 40
Review Date: December 3, 2025; open until filled.

• Virginia Tech is unable to sponsor applicants for work visas for this vacancy.
• The successful candidate will be required to have a criminal conviction check.
• Additional information:
  The university offers more than 280 majors to a diverse enrollment of over 36,000 students across 8 undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dr. Tommy Thompson at tlthomps during regular business hours at least 10 business days prior to the event.