Undergraduate Program Coordinator

Job Description

Applications are invited for the position of Undergraduate Program Coordinator in the Department of Physics at Virginia Tech. The successful applicant will provide student support and serve as the recruiter for the Physics undergraduate program. Student support responsibilities include enrollment management and projections, event planning for student recognition events, coordination of textbook orders, managing the student scholarships and awards process, and cultivating and informing students of internship and future career opportunities.

Recruiting responsibilities include regularly contacting prospective students and high school and community college teachers, coordinating student and family visits to campus, running the Department’s periodic on‑campus visit days, serving as the Department’s representative at university recruiting events, and ordering promotional recruitment materials.

The successful applicant will work as part of a team with the Department’s undergraduate academic advisor and graduate program coordinator to provide the best possible experience for the Department’s students. Occasional travel may be required for recruiting trips to schools and national conferences.

• Bachelor’s degree from an accredited institution and/or equivalent training and experience.
• Excellent communication, organizational, time management, problem‑solving and interpersonal skills.
• Ability to work independently to meet deadlines and set work priorities.
• Proficiency in MS Office applications (e.g., Word, Excel, and Outlook).
• Ability to work with sensitive information and maintain a high level of confidentiality by following FERPA, university, and department guidelines.
• Ability to work effectively with a diverse population, including students, faculty, staff, parents, alumni, and prospective students and their families.
• Positive and effective teamwork skills.

• Employment experience in an academic unit, including previous work in areas of academic student services, recruiting, and curriculum processes.

• Pay Band: 4
• Overtime Status:
  Exempt - Not eligible for overtime
• Appointment Type:
  Regular
• Salary Information:
  Commensurate with experience
• Hours per week: 40
• Review Date: 11/17/2025
• The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Jackie Woodyard at woodyaj during regular business hours at least 10 business days prior to the event.