Project Coordinator

Job Description

We are the Macromolecules Innovation Institute at Virginia Tech (MII), a university-wide research and education endeavor representing a large group of interdisciplinary faculty, students, and staff. MII is dedicated to advancing fundamental knowledge and technical innovations in macromolecular science and engineering through the synergistic pairing of interdisciplinary teams, impactful support of cutting‑edge discoveries, valued partnerships with industry and national labs, and state‑of‑the‑art education of our future leaders.

MII has an exciting opening for a Project Coordinator that will report to the Director of the Macromolecules Innovation Institute and will organize and manage various project activities to support the success of MII. This includes, but is not limited to, collection and coordination of faculty/student research and scholarly accomplishments, using university systems to gather and coordinate data for the annual report, maintaining a current list of MII affiliated faculty and students, and coordination of tasks associated with MII's Technical Conference and Review (which takes place every 18 months), MII's SYENSQO Seminar series (which takes place in the fall and spring semesters), various MII workshops, the Adhesion Science Short Course (that takes place in May every year), and the MII Seed Grant program.

This position will also assist with the itineraries of visiting speakers and industry representatives as well as the logistics of guest and speaker travel. This position will also assist in assembling content for MII’s quarterly e‑newsletters, MII’s Intersections magazine (published on an 18‑month cycle), as well as social media and other resource materials for the Institute. Professionalism, excellent time management and organizational skills, the ability to work self‑directed, and flexibility are a must to manage projects in the Institute's fast‑paced environment.

Must demonstrate strong independent thinking and decision‑making skills to manage and execute the programs and meetings. This position will coordinate with outside vendors on reservations, rentals, and catering requests associated with various MII events.

• Degree in Business Administration, a STEM field, or equivalent level of training or experience
• Project/event coordination experience in professional setting
• Experience with computer applications such as word processing, spreadsheets, and presentations
• Experience with administrative support activities such as keeping meeting or project notes, maintaining current records, maintaining listservs, calendars
• Excellent analytical and interpersonal skills to effectively communicate and collaborate with a variety of stakeholders within the organization
• Ability to independently work efficiently and effectively in a fast‑paced office managing multiple assignments, prioritizing tasks, and meetings deadlines

• Experience in developing social media content and keeping sites current
• Experience in event management.
• Experience in collecting and processing database information
• Experience working with vendors such as caterers, professional printing services, etc.
• Excellent writing and editing skills

4

Non‑Exempt:
Eligible for overtime

Regular

Commensurate with experience

40

January 12, 2026

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college,…