Grants Specialist

Grants Specialist

Virginia-Maryland College of Veterinary Medicine (VMCVM)

This is a wonderful opportunity to support the biomedical and veterinary research mission at Virginia Tech. The VMCVM is seeking an experienced Grants Specialist to coordinate Pre-Award sponsored research services for the College, supporting research programs in infectious diseases, oncology, regenerative medicine, inflammatory diseases, neuroscience, and many other specialties.

Reporting to the Grants Administrator in the Office of the Associate Dean for Research and Graduate Studies, the Grants Specialist will provide support and guidance to faculty in response to funding opportunities; coordinate proposal development, including preparation of proposal budgets and other standard documentation; and assemble high-quality, complete, and compliant proposals for submission. This position will also assist in establishing guidelines for proposal submissions while ensuring compliance with sponsor and Office of Sponsored Programs (OSP) timelines and requirements.

To be successful in this role, the selected candidate will learn and apply knowledge of grant policies, processes, and systems. They will demonstrate strong analytical, project management, and problem-solving skills, excellent attention to detail, and the ability to manage and prioritize multiple projects. The ideal candidate will work well under pressure and remain flexible, proactive, and results-oriented. The successful candidate will also maintain discretion with confidential information.

• Bachelor’s degree in science, business, or relevant field(s) or significant training
• and/or experience
• Experience with proposal preparation and submission.
• Experience in grants or contract management, research administration, budgeting, accounting, or another field related to the position.
• Knowledge of policies and procedures of federal funding agencies (e.g., NSF, NIH, DoD).
• Knowledge of IRB process and its impact on awards.
• Experience working in electronic research administrative systems.
• Advanced MS Office skills with an emphasis on Excel.

• Experience in higher education research systems.
• Knowledge of Virginia Tech University research and fiscal policies and procedures.
• Experience with federal funding agency Web submission sites such as Cayuse and grants.gov.
• Experience with management tools such as Banner Finance, and Micro Strategy.
• Training and/or experience in technical writing and understanding of scientific research.
• Excellent interpersonal, communication, and organizational skills.

• Pay Band: 4
• Overtime Status:
  Exempt – Not eligible for overtime
• Appointment Type:
  Regular
• Salary Information:
  Salary;
  Commensurate with experience
• Hours per week: 40
• Review Date:
  January 1, 2026
• Additional Information:
  The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Monica Taylor at mctaylor during regular business hours at least 10 business days prior to the event.

Mid‑Senior level

Full‑time

Other

Higher Education