Contract Administrator – Agreement Tracking

Fresher Jobs Hub is seeking a highly organized, detail-oriented, and responsible Contract Administrator – Agreement Tracking to support the effective management, monitoring, and administration of business agreements throughout their lifecycle. The successful candidate will help ensure that contracts are properly documented, accurately recorded, regularly reviewed, and tracked according to established timelines, internal procedures, and applicable organizational requirements.

This role is ideal for individuals who enjoy administrative coordination, document management, recordkeeping, and working with multiple departments to maintain accurate contract information. The selected candidate will be responsible for monitoring contract milestones, tracking renewal and expiration dates, maintaining agreement registers, coordinating approvals, and ensuring that relevant stakeholders receive timely updates regarding contractual obligations and deadlines.

The Contract Administrator will work closely with legal, procurement, finance, sales, operations, human resources, and other business teams to support efficient agreement management. The position requires strong organizational skills, effective communication, confidentiality, and the ability to manage multiple administrative tasks without compromising accuracy.

Candidates with previous experience in contract administration are encouraged to apply. Entry-level applicants with relevant administrative skills, a willingness to learn, and an interest in business operations may also be considered.

• Prepare, organize, categorize, and maintain business agreements, contracts, amendments, addendums, and supporting documentation.
• Ensure that contract records are complete, accurate, properly named, and stored in the appropriate physical or digital locations.
• Maintain an organized electronic contract repository to ensure authorized employees can access current agreement information.
• Review submitted documents for missing information, incomplete fields, incorrect dates, and administrative inconsistencies.
• Support the preparation and circulation of standard contract documents using approved templates and established procedures.
• Ensure that the latest approved versions of agreements are maintained and that outdated versions are clearly identified.

• Maintain and regularly update contract tracking spreadsheets, databases, registers, or contract lifecycle management systems.
• Monitor agreement start dates, expiration dates, renewal periods, notice periods, review deadlines, and other important milestones.
• Set up reminders and notifications to alert relevant stakeholders about upcoming deadlines and required actions.
• Follow up with responsible departments to confirm the status of pending agreements, outstanding approvals, and incomplete documentation.
• Track contract progress from initial submission through review, approval, execution, renewal, and closure.
• Prepare periodic reports highlighting upcoming renewals, expired agreements, pending approvals, and outstanding administrative tasks.
• Escalate overdue actions, missing documentation, and potential deadline risks to the appropriate manager.

• Coordinate with internal departments to collect the information required to prepare, update, or maintain contract records.
• Communicate with relevant stakeholders regarding agreement status, renewal requirements, documentation requests, and approval timelines.
• Schedule contract review meetings and follow up on assigned actions where required.
• Assist with communication between internal teams and external vendors, clients, or service providers regarding administrative contract…