Program Coordinator

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We are seeking a Program Coordinator to provide our client with administrative and document control support functions. You will report to the Support Services Department Manager and will take direction from the Client Program Manager and Eichleay’s Site Lead at the client site. This position is based at our client’s heavy industrial facility in Blaine, WA. Do you thrive in a culture that promotes collaboration both internally and externally?

Are you passionate about providing support on mid‑cap turnaround centered EPC projects? Your passion, experience and knowledge will be highly valued at Eichleay.

• Provide administrative and technical support to Project Managers, Field Coordinators, third‑party engineering firms, and client staff.
• Act as liaison between the program/project and various client departments, using tact and professionalism to build effective relationships.
• Schedule and coordinate meetings, prepare agendas, and record/distribute meeting minutes.
• Assist Project Managers with documentation and project‑related tasks as requested.
• Maintain tracking registers and project filing systems.

• Perform clerical duties including filing, scanning, printing, and assembling binders/booklets.
• Use Outlook to schedule meetings, manage calendars, and set up project distribution lists.
• Attend meetings and act as scribe; compile and distribute action items and meeting notes.
• Assist with new hire onboarding, including IT equipment setup and Help Desk ticket generation for employees, transfers, and contractors.

• Receive, log, and distribute RFIs; track approvals and follow up for timely responses.
• Ensure IFA comments are captured and entered into the master log.
• Compile and issue IFA/IFC packages; track MOC logs and confirm signatures prior to IFA release.
• Perform quality checks on engineering packages for compliance with client standards.
• Assemble and issue engineering packages for small capital refinery projects.
• Manage timely turnover of project closeout deliverables, including CAD files, SPI documentation, redlines, As‑built drawings, QA/QC documents, and vendor documentation.
• Set up project folders and complete project file index requests.
• Track all documents for closeouts and maintain SPT compliance by updating project trackers.

• Upload redlines into IMS (including SPI redlines).
• Upload QA/QC documentation to ALIM.
• Process DR requests.

• Use CAD software to update drawings as needed.
• Assist BP Program Manager with various tasks.
• Update SPT organizational chart and SharePoint as required.

• Provide backup support for procurement, including requisition and purchase order processing.

• Demonstrate awareness and commitment to health, safety, and environmental standards, ensuring zero harm to employees, clients, and contractors, and zero environmental incidents.

$28 to $40 p/h. Anticipated hourly rate may vary based on skills, experience, qualifications and internal peer equity. The pay range listed for this position is based on the anticipated base compensation at the time of the posting.

• High School diploma and 5 years’ experience; or equivalent combination of education, training and experience.
• Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, Visio, Word;
  Adobe, Bluebeam Revu, Maximo, Snag‑It, AutoCAD. ALIM, Nitro pro and other specific software applications.
• Hold a valid TWIC card or have the ability to obtain.
• Able to meet Client’s drug and alcohol testing requirements.
• Participate in a random Drug and Alcohol Testing Program.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks and requests.
• Handle information of a confidential nature.
• Work under pressure to agreed deadlines and cope with change.
• Self‑motivated to prioritize and manage potentially conflicting situations.
• Demonstrate a can do attitude as a key team member with flexibility, enthusiasm,…