Fleet Coordinator (Log

Econo Foods is a fast-growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high-quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity and our vibrant colourful people working at Econo Foods sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition.

We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

PURPOSE OF THE ROLE

The Fleet Co-Ordinator is responsible for the national oversight, governance, and optimization of the Econofoods fleet. This role ensures that all vehicles, trailers, and associated assets are effectively managed, compliant, cost-efficient, and operationally available to support the company’s logistics and retail operations.

KEY RESPONSIBILITIES

Asset & Fuel Management

• Oversee the full portfolio of fleet assets across all regions.
• Monitor diesel usage, consumption trends, and fuel variances.
• Manage fuel card systems and ensure proper allocation and reconciliation.
• Analyze driver behavior via telematics and implement corrective action.

Vehicle Oversight & Maintenance

• Ensure roadworthy, licensed, and properly maintained vehicles.
• Own fleet uptime as a primary performance outcome, ensuring vehicles and assets are operational, compliant, and fit for purpose at all times.
• Minimise unplanned downtime through early risk identification, preventative action, and rapid escalation.
• Oversee maintenance schedules, service bookings, and breakdowns.
• Maintain fleet image standards.

Fleet Governance, Records & Audit Readiness

• Maintain complete digital record-keeping.
• Ensure compliance with audits, licenses, COFs, inspections, and warranties.
• Implement systematic controls to reduce risk.

Regulatory Compliance & Safety

• Ensure adherence to national transport and safety regulations.
• Lead accident investigations and corrective actions.
• Support safety campaigns and driver well-being initiatives.

Cost & Budget Control

• Assist with fleet budgeting and expenditure tracking.
• Identify cost-saving opportunities.
• Support AP/Finance with fuel reconciliation.
• Review and analyse vehicle repair and maintenance costs to ensure they are competitive and aligned with market rates and alternative service providers.
• Ensure fleet assets deliver maximum productive utilisation, avoiding under-use, over-specification, or unnecessary idle time.
• Continuously drive down cost per kilometre through maintenance optimisation, supplier performance management, and data-led decision-making.
• Support fleet replacement, refurbishment, and disposal decisions based on total cost of ownership and operational impact.

Technology, Telematics & Performance Monitoring

• Manage fleet tracking systems and performance reporting.
• Use telematics for efficiency and behavioral analysis.
• Design and implement a driver training module and incentive program.

Collaboration & Communication

• Work closely with DC Transport Managers, Regional Managers, Finance, and People Ops.
• Provide national support and communication regarding fleet issues.